Defining Message Output Control for Returns and Corrections in the SAP System

Message Output Control in SAP refers to the mechanism that determines how and when different types of business documents, such as Purchase Orders, Goods Receipts, and Requests for Quotations, are generated, processed, and sent to external partners or internal teams. This control is often used to manage document output, such as print, e-mail, and EDI, in response to specific business transactions or events.

Message Output Control for Goods Receipt in SAP manages the automatic generation and distribution of documents related to the goods receipt (GR) process. This feature helps ensure that relevant documents, such as goods receipt slips, labels, or notifications, are generated and sent to the right people or systems as soon as goods are received. This automation enhances efficiency by providing immediate information on received goods and facilitating the subsequent steps in the supply chain.

When a goods receipt is posted in SAP, Message Output Control checks the configured conditions (e.g., material type and storage location) to determine if a goods receipt slip or label needs to be generated. For instance, if goods are received at a specific warehouse, the system might automatically print a goods receipt slip and labels. Warehouse staff can then use these to identify and store items correctly. If configured, notifications can also be sent to quality control or inventory teams.

Improved Efficiency in Receiving: Automates the generation of documents for the goods receipt process, minimizing manual intervention and accelerating the receiving workflow.

Increased Accuracy: Ensures that the correct documents are generated based on the specific goods and their locations, significantly reducing the risk of documentation errors.

Enhanced Inventory Management: The immediate availability of labels and documents ensures that received goods are accurately tracked and stored.

Flexibility in Configuration: Output control allows for different outputs based on specific goods, vendors, or storage locations, providing a customized solution for diverse receiving processes.

Message Output Control is a vital feature within SAP for efficiently managing business communication. It supports consistency in document generation and distribution across various business functions. With Message Output Control for Goods Receipt, companies can ensure a seamless, automated process for managing incoming goods, enhancing visibility, efficiency, and control in their warehouse or receiving operations.

In this customizing activity, you can define how documents created or changed in SAP ERP or SAP S/4HANA (on-premise) are transferred to SAP Business Network.

Ensure that the output type WE03 is available.

Follow these steps to define Message Output Control for Receipts and Corrections:

1. 1.Using the transaction code SPRO, navigate to Integration with Other SAP Components > Managed Gateway for Spend&Network for Buyers> SAP Business Network Integration > Application Specific Settings > Receipt Request.
2. Expand the Receipt Request section and select the IMG-Activity for Define Message Output Control for Returns and Corrections.
3. On the Conditions for Output Control screen, select ME Inventory Management and choose Output types.
4. On the Display View "Output Types": Overview screen, choose the Change icon and double-click Output Type WE03.
5. On the Change View "Output Types": Details screen, in the General Data tab, choose 0003 in the Trans.Type/Print Vers./Indic for Access sequence.
6. In the Change Output section, select the following values:
   1. Program: ARBCIG_RECEIPT_PUBLISH
   2. FORM Routine: SEND_GOODSRECIPT_SAVED
   
7. Select the Default Values tab and retain/maintain the following values:
   1. Dispatch Time: Send immediately (when saving the application)
   2. Transmission Medium: Special function
   3. Partner Function: LS
8. Choose Save and return to the Conditions for Output Control screen.
9. On the Conditions for Output Control screen, choose ME Inventory Management and select Output Types.
10. On the Display View "Output Types": Overview screen, choose WE03, and double-click Processing routines.
11. Select the Change icon and maintain the values in the following fields under the Processing Routines: Processing 1 section:
    1. Program: ARBCIG_RECEIPT_PUBLISH
    2. Form routine: SEND_GOODSRECIPT_SAVED
12. Choose Save and return to the Conditions for Output Control screen.
13. On the Conditions for Output Control screen, choose ME Inventory Management and select Condition Records.
14. On the Output Types pop-up screen, double-click on the Output Type WE03.
15. On the Change GR Note Vers.3 (WE03): Selection screen, enter the following information:
    1. Trans./Event Type: WE
    2. Print Version: 3 (Collective Slip)
    3. Print Item: 1 (Material Document Printout)
16. Choose Execute.
17. On the Change Condition Records (GR Note Vers.3): Fast Change screen, maintain the values for the following fields in the Condition Recs section:
    1. Print Item: 1
    2. Function: LS – Logical System
    3. Partner: Leave the field blank
    4. Medium: 8 – Special Function
    5. Dispatch Time: 4 – Send immediately (when saving the application)
    6. Language: EN
18. Choose Save and return to the Conditions for Output Control screen.
    Note

    The values mentioned above are sample values. Please consider the following information for each field before entering values in the Condition Recs section.

    1. Print item: Indicates whether a material document item can be printed with a certain movement type. The indicator also determines the type of GR or GI slip that is printed. For example, 1.
    2. Function: The abbreviated form of the name that identifies the partner function. For example, LS.
    3. Partner: Leave the field blank.
    4. Medium: Specifies how the output will be produced. For example, 8 Special Function or 1 Print output.
    5. Dispatch Time or Date/Time: Specify the option to indicate the time when the message can be processed. For example, 4. To process the message later, you must use the report program RSNAST00 or a corresponding application function.
    6. Language: Specify the language to display texts, enter texts, and print documents. For example, EN.
19. On the Conditions for Output Control screen, choose ME Inventory Management and select Procedures.
20. On the Change View "Procedures": Overview screen, select ME0001:Inventory Management and double-click Control.
21. On the Change View "Control": Overview screen, choose the New Entries button.
22. On the New Entries: Overview of Added Entries screen, maintain the values in the following fields:
    1. Step number: For example, 10
    2. Counter: For example, 10
    3. CType: WE03
    4. Requirement: For example, 173 Recpt/GI-CollectSlip
23. Choose Save.

    Provide the transport number if the application prompts for it.