The buyer generates receipts in the SAP system and sends them to suppliers. When receipt data is successfully posted in the SAP Business Network, buyers can see the receipts in their outboxes, whereas suppliers can see the receipts in their inboxes. Buyers can create receipts only for standard Purchase Orders. When buyers send a receipt for the goods received, the receipt also contains the delivery note in the header.
SAP ERP and SAP S/4HANA Add-On retrieve receipt records based on the date on which the query to fetch the records was last run and the material document number.
The cXML document type ReceiptRequest defines the receipt information of a purchase order or master agreement with item details. A receipt line is a ReceiptItem element with more information about a receipt line.
The header and line-level comments are mapped to the following fields of the goods receipt interface in SAP ERP and SAP S/4HANA:
- Header level comments: HeaderText
- Line-level comments: Text
Buyers who are enabled for SAP Business Network for Supply Chain and are using the Managed Gateway solution can send the GR-Bsd IV flag values they set for invoices in the purchase orders sent to suppliers on SAP Business Network. Buyers can ensure that their suppliers can only invoice based on the quantity received on SAP Business Network and not exceed the quantity the buyer received.
Buyers enabled for SAP Business Network for Supply Chain can send a copy of the receipt against subcontracting purchase orders to the original component manufacturing supplier. When the subcontracting supplier receives the goods from the component manufacturing supplier, the subcontracting supplier acknowledges and sends a component acknowledgment to the buyer. On receiving the component acknowledgment, the buyer sends a copy of the goods receipt created on the SAP ERP system to the component manufacturing supplier.
Buyers can send receipts with returns and corrections for the line items shipped against purchase orders. The cXML document ReceiptRequestsent to suppliers on SAP Business Network contains detailed information on the number of goods returned, received, or any corrections made against them. A negative value in the line-item quantity denotes that there was a correction to the items received or returned.
The following movement types support returns and corrections in receipts:
- 101, 103, and 105 to send received quantities
- 102 to send corrections on the received quantity
- 122, 124, and 161 to send returned quantities
- 123 to send corrections on the returned quantities
Buyers and suppliers on SAP Business Network can view the details of the returns and corrections for line items in the purchase order on the purchase order details and order history pages. Based on the information in the receipt, the purchase order header status displays if the goods were fully received or partially received. The line items in the purchase order on SAP Business Network also display the number of items received or returned.
The table below shows how items are calculated as received or returned:
Received or Returned Line Items
| Line Item Quantity Contains | Receipt Type | Indicates |
|---|---|---|
| Positive value | Received | Received |
| Negative value | Received | Corrected against the received quantity |
| Positive value | Returned | Returned |
| Negative Value | Returned | Corrected against the returned quantity |