Importing Master Data from SAP System to SAP Ariba Strategic Sourcing Solutions​

1. Ensure that you have the necessary authorization to run the master data program.
2. Ensure that you have necessary General Settings configurations in place, such as Configuring Ariba Master Data Incremental Extract Event, Configuring Ariba Master Data Incremental Field Restrictions, Configuring Ariba Event Linkages, and Configuring Connection Parameters.
3. Ensure that you have selected Master Data while executing the Interface Setup program for SAP Ariba Strategic Sourcing under the General Settings section of SAP Ariba Strategic Sourcing Suite Integration.

Follow these steps to import the master data from the SAP System to SAP Ariba Strategic Sourcing:

1. On the SAP Easy Access screen, run the transaction code SE38 and choose Enter.
2. On the ABAP Editor: Initial Screen, enter ARBCIG_MASTER_DATA_EXPORT in the Program field and choose Execute.​On the Export All Master Data Required For On-Demand Application screen, you will have multiple options to select and fields where you must enter the necessary values or information. Let’s discuss each one in more detail:
3. If you want to verify the data in the CSV files before exporting them to SAP Ariba Strategic Sourcing Solutions, in the Execution Mode section, check the Test Run box. When you check the box, you must provide a directory path on the SAP application server to download the files, such as c:\temp. Ensure that the application server directory exists with the necessary permissions before running the master data import.
   Note

   The master data files are not exported to SAP Ariba Strategic Sourcing Solutions in the Test Run mode.​
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4. The Batch section is not applicable to SAP Ariba Strategic Sourcing Solutions.​
5. In the Solution section, select the radio button for Sourcing and Contracts under SAP Ariba Strategic Sourcing.​
6. In the Load Option section, select one of the following:​
   1. Full Load: The Full Load option exports all the supported master data objects. It imports all the master data records available for the master data type.​
   2. Incremental Load: In the Incremental Load option only a limited set of master data objects are available to export. It imports the master data records that have been updated since the last master data export event from the SAP system. For SAP Ariba Strategic Solutions, you can import only Material Master data using the incremental load option.​ You can send material master information again by entering the material number range values in the Resend Material field.​
      Note

      Material Master Data contains a large volume of information. For best performance, always set filters that specify the criteria based on which you can import smaller subsets.​

   Full Load Option:

   

   Incremental Load Option:

   
7. In the Configuration section, provide the necessary details​
   1. Encoding to be used: Enter UTF-8. This value is usually pre-populated. Do not change the value. ​
   2. Enter the Variant value. For example, VREALM_1.​
   3. Enter the Partition value. For example, PREALM_1​.
   The values you enter for Variant and Partition must match with the values you have defined for Ariba Sourcing Integration in the "Map the Variant and Partition for SAP Ariba solutions" configuration of Global Settings.
   Hint

   For more information on how to maintain mapping variants and partitions configuration, refer to Unit 2 of Configuring Global Settings for Managed Gateway Spend&Network Add-On in the Learning Journey, Administering SAP Integration Suite, managed gateway for spend management and SAP Business Network here at learning.sap.com.​

8. Once all the necessary values are maintained and the desired master data objects are selected, to export the selected master data to the SAP Ariba Strategic Sourcing Solutions, choose Execute.

Upon executing the export event, you get a summary of the master data events that were selected for export including the archive directory path where the master data files are stored on the SAP application server.

Master Data request passes through the Managed Gateway. You can view the status in the Transaction Tracker either by providing the specific date and time or by filtering the results with the Document Type SourcingMasterDataImport. The document Status is displayed as Completed.

To check the status of master data upload in your SAP Ariba Sourcing site or realm, log in as an Administrator, navigate to the Master Data Manager menu, and choose Manage Payload Requests. Then, filter the results by the External System ID. ​

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When the Master Data payload request arrives in your SAP Ariba Sourcing site or realm, the payload upload status is displayed as Scheduled.

Once the Master Data payload request is under process, the payload upload status is displayed as In Progress, and upon successful upload, the status is displayed as Completed.

Usually, master data is exported to SAP Ariba Strategic Sourcing Solutions using scheduled jobs. However, you can also execute the program manually, if needed. You can schedule multiple jobs using the Job scheduler with transaction code SM36, which is the standard SAP utility.​

By scheduling a job for master data, you can set up an automated recurring task that exports the latest version of the master data from your SAP system and transmits it to SAP Ariba Strategic Sourcing Solutions. This automation helps ensure that the master data is always synced and up-to-date.​

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You can configure one or more scheduled jobs as per your requirements based on the frequency of the updates that take place for a particular master data object. Before scheduling the export job, ensure that you have configured one or more variants as necessary for the ARBCIG_MASTER_DATA_EXPORT program.