Maintaining Carrier Details for Vendors in the SAP System

Maintaining carrier information for vendors in SAP helps ensure that shipping and delivery details are accurately managed, especially when creating Ship Notices (Advance Shipping Notices or ASNs) in the SAP system. Properly configured carrier information can automate shipping processes, improve visibility, and facilitate smooth collaboration between vendors, carriers, and your business.

Benefits of Maintaining Carrier Information:

• Automated ASN Creation: Carrier details flow automatically from the PO or vendor record to the ASN, reducing manual entry.
• Improved Tracking and Visibility: Carrier information in ASNs allows real-time shipment tracking, improving logistics and inventory planning.
• Consistency in Shipping Processes: By setting a carrier for each vendor, SAP ensures consistent carrier selection and documentation across shipments.
• Enhanced Vendor Collaboration: With carrier data readily available, vendors can better coordinate with carriers, supporting on-time delivery.

By maintaining carrier information for vendors in SAP, businesses can streamline the ASN process, ensure accuracy, and facilitate efficient supply chain operations.

Follow these steps to maintain carrier information for vendors:

1. Using the transaction code SPRO, navigate to Integration with Other SAP Components > Managed Gateway for Spend&Network for Buyer > SAP Business Network Integration > Application Specific Settings > Advance Ship Notice.
2. Expand the Advance Ship Notice section and select IMG-Activity for Maintain Carrier Information for Vendors.
3. On the Change View "Shipping Notification: Carrier Mapping": Overview screen, choose New Entries.
4. On the New Entries: Overview of Added Entries screen, maintain values in the following fields as necessary:
   1. SAP Business Network Carrier Domain: Enter the domain name for your carrier. For example, DUNS.
   2. SAP Business Network Carrier ID: Enter the carrier ID. For example, RAIL.
   3. Vendor: Enter the ERP vendor (Business Partner) ID of the carrier. For example, SL2468.
   4. Name: Vendor name gets automatically populated.
5. Once all necessary entries are maintained, choose Save.