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Creating Payroll-Relevant Employee Master Data

Objective

After completing this lesson, you will be able to create payroll-relevant Employee Master Data with transaction PA40 when following personnel processes

Personnel Pocesses

In this lesson, we’ll be focusing on personnel processes that can be created using transaction PA40. In particular, we will look at how to use PA40 to add a newly hired employee into the payroll system.

Hire an employee

A hiring action consists of a series of standard infotypes that are required for any country.

By using transaction PA40, it is possible to bring infotypes that need to be maintained in a customer and country-specific sequence. This sequence of infotypes ensures that all information associated with personnel action is stored as data in the system.

Some infotypes, such as tax data, are country-specific. If you set the user parameters for a particular country (such as 01 for Germany or 10 for the USA), the system accesses the appropriate personnel actions, which include all the relevant country-specific infotypes.

Hire an Employee

Business example

You need to hire a new buyer to join the purchasing department of your enterprise. Hire this new employee to be paid on a monthly basis.

Caution

The simulation of this exercise (choose Start Exercise) shows an on-premise environment. To execute the exercise on an S/4 HANA system, follow the description below the simulation.

Prerequisites

Before you proceed with each exercise, you need to enter the name of the transaction code. The transaction is usually added to the Favorites folder. The opening step of this exercise will show you how to do this correctly.

ExerciseStart Exercise

Steps

Make sure to display technical names in your system. Insert transaction PA40 to the favorites. Add Personnel no. 110991##, where ## is your group number. Execute Hiring Payroll from the Personnel Actions. For further processing of the exercise, follow the instructions in the table in the solution.

Transaction or Infotype	Designation	Entry (Comments)
Menu Bar: Extras → Settings	Display Technical Names	Select +
Menu Bar: Favorites → Insert transaction`PA40`	Personnel no.	`110991##`
	From	`01.01.current year`
	Personnel Actions	Hiring Payroll PY +
	Reason for Action	Z4 New Hiring
Actions (0000)	Personnel area	`CABB`
	Employee group	`1`
	Employee subgroup	`X0` + +
Organizational Assignment (0001)	Subarea	`0002`
	Payroll Area	`X#` (01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9) + +
	Administrator / PayrAdmin	`G##`
	Position (in Organizational plan)	Structure Search: Org.Units Training Group → Training International → Purchasing → Central Purchasing → ##-Buyer
	Delimit Vacancy	Yes = Vacancy filled
Personal Data (0002)	Form Addr.	Own statement
	Last name	Own statement
	First name	Own statement
	Birthdate	Own statement + +
	1 = Permanent Residence
Adresses (0006)	Street and house no.	Own statement
	Postal Code, city	Own statement + +
Planned Working Time (0007)	Work schedule rule	NORM (default)
Basic Pay (0008)	PS type / PS Area	01 / 01
Basic Pay (0008)	PS group / Level	`E3` / `01` + +
Bank details (0009)	Bank Key	`12312312`
	Bank Account	Own statement + +
Absence Quotas (2006)	Number	`30` (Default) + +
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