Exploring the Basics of Expense Approvals

Objective

After completing this lesson, you will be able to describe the Approval Routing and its benefits.

Course Overview and Outline

Welcome to the course Setting Up Core Configuration for Concur Expense Standard Edition.

This course is designed to provide you with essential knowledge and practical skills to effectively configure the core components of Concur Expense Standard Edition. We will cover the following key units:

  • Configuring Expense Approvals - Learn how to set up and manage expense approval workflows to ensure that expense reports are reviewed and approved efficiently in compliance with your company's policies.
  • Configuring Expense Compliance - Understand how to establish compliance rules and guidelines within Concur Expense to ensure that all expense reports adhere to your organization's policies and regulatory requirements.
  • Configuring Policy Groups - Discover how to create and manage policy groups to tailor expense policies to different departments, roles, or regions within your organization. Ensuring that all employees follow the appropriate guidelines.
  • Configuring Employee Reimbursements - Gain insights into setting up employee reimbursement processes to ensure timely and accurate reimbursement for business expenses. Fostering employee satisfaction and financial accuracy.

After completing this course, you will be equipped with the knowledge and tools to configure Concur Expense Standard Edition to meet your organization's specific needs. This knowledge will enhance the efficiency and compliance of your expense management processes, ultimately contributing to better financial management and operational effectiveness.

Let's get started!

Unit Overview

Now that we've introduced the course overview and outline, let's begin with the first unit: Configuring Expense Approvals. This unit provides you with instructions on how to access and configure expense approvals.

After completing this unit, you will be able to:

  • Describe the Approval Routing and its benefits.
  • Access Expense Approvals.
  • Explain different types of Approval Routing.
  • Configure an Approval Workflow.
  • Access additional resources.

Expense Approvals and Their Benefits

What Is Approval Routing?

Approval Routing is defined as the approval process followed by the submission of an expense report. For an expense report to be routed electronically for approval to the appropriate individuals, you must set up the Expense Approvers within the Concur Expense Profile.

The Approval Routing settings page enables you to define the routing of expense reports for approval through two main steps. First, they can select from various routing options, such as Processor, Manager > Processor, and others that include additional approvers, each with an example link for clarification. Second, you can choose workflow preferences, allowing for the addition of extra approvers by managers or employees, rerouting reports that remain pending after a default of 8 days, and permitting employees to recall reports. There is a Save button to apply these settings.

Use the Approval Routing page to define how Concur Expense routes expense reports for approval.

What Are the Benefits of Using Approval Routing?

  • Streamlined process - Approval routing ensures that expense reports are sent directly to the appropriate individuals for review and approval, eliminating the need for manual distribution.
  • Efficiency - Automating the approval routing saves time and reduces the risk of delays or errors in the approval process.
  • Compliance - Approval routing helps ensure that expense reports are reviewed by the relevant individuals, helping to enforce company policies and compliance requirements.
  • Transparency - Approval routing provides visibility into the approval process, allowing employees and managers to track the status of expense reports and monitor the progress of approvals.
  • Accountability - By routing expense reports to specific individuals for approval, it establishes accountability for expense management within the organization.

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