Exploring the Basics of Expense Compliance

When employees need to follow company policy when submitting expenses, compliance rules can be set up. Expense Compliance is a feature in SAP Concur that allows administrators to establish standards for expense reports and receipt management according to their company's rules and policies. It offers the ability to configure and enforce policies, manage receipt requirements, set expense limits, and create customized audit rules.

Compliance Rules include best practice controls that flag expenses out of compliance with policy. The rules check the expense reports when submitted, and add an exception to any report that fails the test. Rules are set up for receipt handling as well as expense reporting.

Use the Expense Compliance link to configure these rules. This link guides you to the place where you can set up compliance rules, receipt handling criteria, expense limits, and customized audit rules. Recommended settings are enabled by default; others can be enabled according to needs.

• Adherence to company policies - Compliance rules assist employees in adhering to company policies when submitting expenses. This ensures consistency and alignment with your company's policies.
• Streamlined expense reporting - The system scans the expense reports upon submission and adds a warning to any reports that do not meet the set standards, ensuring efficient and error free expense reports.
• Control over receipt handling - You can set rules requiring or not requiring receipts for certain expenses, providing flexibility and control over the receipt management process.
• Enforcing expense limits - This feature allows you to set specific limits for an expense type or group of expenses within a given period, preventing overspending and aiding budget management.
• Expense monitoring - You can add, modify, or delete customized audit rules. These rules allow detailed and dynamic monitoring of entered expenses and contribute to the accuracy of expense data.
• Enhanced credit card compliance - This feature flags personal expenses and expenses not covered by your company credit card, ensuring the resources are appropriately used.