Reviewing and Approving Multiple Requests

Objective

After completing this lesson, you will be able to explain how to approve multiple requests

Overview

Though not recommended by SAP Concur, approvers can approve multiple requests at the same time, without opening each request or viewing the details. This process is not recommended for obvious reasons; if the approver does not open the request and review the details, they may miss critical details and approve requests that should not be approved.

  • When viewing the list of requests pending their approval, they will see a checkbox next to each request and an approve button.
  • The approver selects the checkbox for each request, and then selects the Approve button.
  • The Approve button is only available if all of the selected requests are using the same workflow configuration, and are at the same step in the workflow.
  • There's no option for performing any of the other approval options that you learned about in the previous lesson simultaneously. Only approvals can be performed in bulk.
Screenshot showing the list of requests pending approval.

Approving Multiple Requests

In this example, there are multiple requests pending your approval. You have already reviewed two of them and are ready to approve them.

Steps

  1. Select the requests to approve.

    Screenshot showing the list of all requests pending your approval. The checkboxes for two requests are highlighted.

    Select the checkboxes for the two Authorization requests in the Request Type column.

  2. Approve the requests.

    Screenshot with the authorization requests selected. The Approve button is active and highlighted.

    Select the Approve button.

Result

Screenshot showing the updated approval queue.

The requests have been approved and are no longer in your approval queue.

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