Running off-cycle payroll processes

Outside of the regular payroll cycle, payroll departments are faced with requirements for special processes, such as bonuses, one off payments, reversing the payroll results, and so on.

To meet these business needs, SAP provides the functionality of Off-cycle.

• This functionality allows payroll teams to run payroll for bonuses, one-time payments, or advance payments.
• The functionality can also be used to run the correction payroll run after master data changes have been completed.
• This allows businesses a possibility to make a payment to employees outside of the planned payroll and provides the full traceability.

The payroll manager can run off-cycle processes using the My Off-cycles user interface. Some of the covered scope of functionality within the My Off-cycles tab are the following use cases:

• Individual bonus payments
• Correction Payroll when changes have been made to the employee master data
• Vacation payment
• Regular Pay Period on demand

If any of the above-mentioned use cases are applicable, a separate process is created for planned off-cycle and the subsequent ad hoc off-cycle process.

• Payroll process managers use the My Off-Cycles application to create ad hoc off-cycle requests on a single-employee basis or run a planned off-cycle process that selects all the relevant employees for the off-cycle process.
• A successfully created ad hoc request includes an off-cycle payroll run and registration to the subsequent ad hoc off-cycle process. Multiple requests can be registered to the same upcoming ad hoc off-cycle process.
• Only when the subsequent activities to the ad hoc off-cycle payroll process, such as Create Posting Documents (Off-Cycle), Release Posting Document (Off-Cycle), and Transfer Posting Document (Off-Cycle) are complete, the process is deemed to be complete.