Carrying out Procurement of Operating Supply Material

Auxiliary materials and supplies can be stored in warehouses on a quantity-and-value basis, procured externally, and can be planned with MRP. SAP S/4HANA Cloud provides a special material type for creating materials as operating supplies: HIBE.

The figure, Material Master Record for Operating Supply Material - Example, shows an example of a material with material type HIBE.

Operating supplies are procured externally and required for the manufacture of other products. A material master record of this type can contain purchasing data, not sales data.

The simplified procurement process begins with manually creatinga purchase order.

We recommend creating purchasing info records for recurring purchases of a particular product.

A purchasing info record contains information specific to a material and the supplier providing the material. It includes information such as the purchasing price, the planned delivery time, the standard order quantity, and tolerances for over- and under-deliveries. This data is used as default values in the purchase order transaction. The information is specific to a particular purchasing organization and, optionally, a specific plant.

The Manage Purchase Orders (F0842A) app allows you to create purchase orders manually in several ways.

The following steps outline how you can create a purchase order with the Manage Purchase Orders app referring to a purchasing info record:

1. Start the Manage Purchase Orders app.

2. Choose Create to create a new purchase order.

   

3. Choose Add from Document in the item area.

4. 

5. In the Add from Document dialog screen, enter the supplier and the material and choose Info Record as the purchasing document type. To start the selection, choose Go.

6. Select the required info record in the search result and choose Add Items to confirm your selection.

7. Add missing item data, such as plant and order quantity, and choose Order to create the purchase order.

Use the Post Goods Receipt for Purchasing Document (F0843) app to ​posta goods receipt with reference to a purchase order.

1. Start the app and choose the purchase order for which you want to post the goods receipt. You can enter the desired purchase order directly or enter the supplier's name to find the desired purchase order.

2. The system proposes the open quantity, the plant, the storage location, the stock type, etc., from the purchase order for each item.

3. Enter the relevant data, such as the delivery note, bill of lading, document date, and posting date. Mark the delivered items, check, and, if necessary, update the proposed data.

4. Post the goods receipt.

You use the Create Supplier Invoice (F0859) app to enter manually and post a supplier invoice related to a purchase order.

Start the app, and enter the company code (if it is not automatically proposed), gross invoice amount, invoice date, reference, and purchase order number. The system determines all further data.

The system proposes all items corresponding to the referenced purchase order in the item list. The system proposes the quantities and amounts of all items for which goods receipts were posted but not fully invoiced.

If necessary, change the proposed data according to the received supplier invoice. The system compares the supplier invoice data with the related purchase order data. If the deviation is outside defined tolerances, the invoice is posted but automatically blocked for payment.