Watch the following video to learn how to purchase serial number materials in SAP S/4HANA Cloud.
Serialization is a way to keep track of individual materials. For some process tasks, such as goods receipt, goods issue, or inventory count, you enter not only the material and quantity but also the serial numbers of the individual pieces. A serial number is a unique number that identifies a particular material. For example, if the goods receipt quantity of a material is three pieces, you must enter a serial number for each piece. You can track all goods movements for a particular serial number.
Material Master Record for Serialized Materials
You define a material as serialized by entering a serial number profile in the Plant Data /Storage 2 view of the material master record.
Some serial number profiles are delivered in SAP S/4HANA Cloud, but you can also configure your individual profiles. The serial number profile controls, among other things, the process steps for which the entry of a serial number is required.
You can use both Create Material and Manage Product Master Data apps to manage serialized materials.
The figure, Material Master Record of a Serialized Material, shows an example of a serialized material using the Change Material app.
Streamlined Procurement Process - Create Purchase Order
The simplified procurement process begins with manually creating a purchase order.
We recommend creating purchasing info records for recurring purchases of a particular product.
A purchasing info record contains information specific to a material and the supplier providing the material. It includes information such as the purchasing price, the planned delivery time, the standard order quantity, and tolerances for over- and under-deliveries. This data is used as default values in the purchase order transaction. The information is specific to a particular purchasing organization and, optionally, a specific plant.
The Manage Purchase Orders (F0842A) app allows you to create a purchase order manually in several different ways. We try to present various options during the course.
The following steps outline how you can create a purchase order with the Manage Purchase Orders app referring to a purchasing info record:
Start the Manage Purchase Orders app.
Choose Create to create a new PO.
Choose Add from Document in the item area.
In the Add from Document dialog screen, enter the supplier and the material and choose Info Record as the purchasing document type. To start the selection, choose Go.
Select the required info record in the search result and choose Add Items to confirm your selection.
Add missing item data, such as plant and order quantity, and choose Order to create the purchase order.
Streamlined Procurement Process - Post Goods Receipt
Use for example, the Post Goods Movement (MIGO) app to post a goods receipt for a serialized material.
Start the Post Goods Movement app.
Choose Goods Receipt as transaction and Purchase Order as the reference.
Check the default value for the movement type and change it to 101 if necessary.
Enter the reference document's number. If you don’t know the number of the document, use the Search function.
To copy the items from the reference document, choose Execute or press Enter on your keyboard.
Select the delivered items using the OK indicator. Change the item quantity and specify a storage location and stock type if necessary.
Expand the item detail data.
Select the Create Serial Nos Automatically checkbox.
Note
You can also enter the serial numbers manually or import them from a file, for example.Post the goods receipt.
Note
Although you cannot see the serial numbers on the stock overview, the system prompts you to enter the corresponding serial numbers when you withdraw a stock quantity of this material.Note
Note that you can use both the Post Goods Movement (MIGO) app and the Post Goods Receipt for Purchasing Document (F0843) app for purchase order items with serialized materials.Streamlined Procurement Process - Create Supplier Invoice
You use the Create Supplier Invoice app (F0859) to enter manually and post a supplier invoice related to a purchase order.
When you start the app, enter the company code (if it is not automatically proposed), the gross invoice amount, the invoice date, the reference, and the purchase order number. The system determines all further data.
The system proposes all items corresponding to the referenced purchase order in the item list. The system proposes the quantities and amounts of all items for which goods receipts were posted but not fully invoiced.
If necessary, change the proposed data to match the supplier invoice received. The system compares the supplier invoice data with the related purchase order data. If the deviation is outside defined tolerances, the invoice is posted but automatically blocked for payment.
