Configuring Direct Procurement with Inbound Delivery

Objective

After completing this lesson, you will be able to set up confirmation control and situation handling framework

Confirmation Control Key Configuration

Set Up Confirmation Control Configuration App for Configuring the Confirmation Control Key

Using the Set Up Confirmation Control configuration app, you can define your own confirmation control keys and specify the confirmation sequence.

The following shows how to configure a confirmation control key using this configuration app (SSCUI) in the SAP S/4HANA Cloud using SAP Central Business Configuration.

SAP Central Business Configuration screen selected with Set Up Confirmation Control app

The confirmation control keys can be configured according to your requirements. Using the settings under Confirmation control keys, you can:

  • Select whether a goods receipt is to be created automatically
  • Select whether an inbound delivery is to be created automatically for the predelivered purchasing documents
  • Define your own confirmation control keys by adding further entries to the table
Configure Confirmation Control Keys application screens.

If you need to configure a new custom confirmation control key, select an existing one and copy it to a new one. Make your changes to the newly created key.

The figure Configure Confirmation Control Keys, shows the standard confirmation keys available.

Note

If your system customization is managed via Manage Your Solution then you can access the configuration app by navigating Manage Your Solution → Configure Your Solution → Sourcing and Procurement → Operational Procurement: Confirmations → Set Up Confirmation Control : Configure

Set up Situation Handling

Quantity Deficit in Supplier's Delivery

The figure Direct Procurement with Inbound Delivery highlights the main steps in the Direct Procurement with Inbound Delivery business scenario, from PO creation to Invoice Management.

Direct Procurement with Inbound Delivery solution process steps according to the supplier and buyer roles. Creating purchase orders, monitoring supplier confirmations, creating inbound delivery, posting goods receipts, and creating supplier invoices are the main process steps.

For this Situation Handling, you must pay particular attention to the PO confirmation step. With this Situation Handling use case, the system will notify the business user when the supplier has not confirmed or confirmed only a part of the original ordered quantity by the time the supplier confirmations are due. After creating a PO, if a partial confirmation for the ordered quantity is created or there are no confirmations at all. Then, on the date the supplier confirmations are due, a Situation Handling batch job will pick up the purchase order because it hasn’t been confirmed in full to send the preconfigured recipient a notification informing them that the supplier hasn’t confirmed the total ordered quantity.

Overview - Setup and Process

The picture shows the setup and process in detail on how to use the Quantity Deficit in Supplier's Delivery item situation use case.

The steps required for using the situation handling Quantity Deficit in Supplier’s Delivery are create/enable situation type, create a purchase order, login as a notification recipient and navigate to the purchase order line item.
  1. Create/Enable situation type for PROC_POITEMCONFQTYDEFICIT
    • Copy the standard template using the Manage Situation Types app
    • Configure situation type, including Responsibility Management
    • Enable situation type
  2. Create a purchase order
    • Provide a delivery date for the PO item
    • For testing purposes, do not confirm the ordered quantity or confirmation partial quantity only
    • Situation type created in step #1 will trigger notifications (during the batch run) when the Supplier Confirmation is due, but the quantity ordered has not been confirmed in full
  3. Login as the notification recipient
    • Login as the recipient (RSM team member)
    • User should have one of the many roles that has authorization to the Manage Purchase Orders app
    • User should see a notification from Step #2 in the notifications section of the Fiori Launchpad
  4. Navigate to the PO line item
    • Navigate to the PO line item by clicking on the notification
    • Go over the Confirmation Overview section to assess the quantity deficit situation
    • Create a purchase order with an alternative supplier to fulfill the remaining quantity if needed

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