Introduction
Watch the following video to learn about the Automated Invoice Settlement Solution Process in S/4HANA Cloud.
The Automated Invoice Settlement solution process can be used for procurement and enables the user to settle goods receipts directly, without an invoice from a supplier. The system automatically posts the invoice document based on the purchase order and goods receipt data.
With the automated invoice settlement process, the customer agrees that the supplier does not submit an invoice for a purchase order or transaction. The goods receipt is settled directly, and the invoice document is posted automatically based on the purchase order and goods receipt. Hence, a lean and robust procurement process is ensured. This process is suitable for creating settlement documents at regular intervals.
Using ERS brings several benefits:
Purchasing transactions are closed more quickly.
Communication errors are avoided.
There are no price and quantity variances in Invoice Verification.
The system determines the invoice amount for the relevant ordering transaction from the prices entered in the purchase orders, payment terms, tax information, and delivery quantity entered in the goods receipt.
ERS also generates credit memos: If an invoice has been posted for a goods receipt and a return delivery has since taken place, the system generates a credit memo for the quantity returned.
The solution process focuses on the basic process steps with automated invoice settlement but can be enhanced by additional optional steps, such as using confirmations described in the content of Direct Procurement with Inbound Delivery solution process.
The following diagram shows the key steps of the Automated Invoice Settlement solution process.
You can find the complete Solution Process Flow on Process Navigator - SAP for Me:
Automated Invoice Settlement (2LH) Solution Process