A request for quotation (RFQ) is an invitation extended to a supplier by a purchasing organization (purchase department) to submit a quotation (bid) for the supply of materials under certain terms and conditions. You can create requests for quotations in the SAP S/4HANA Cloud system and send them to a supplier via e-mail or as a printed version by mail. The suppliers provide their quotations via e-mail or by mail as well. You can manually create a quotation using the Manage RFQs app in the SAP S/4HANA Cloud system and maintain quotations using the Manage Supplier Quotations app. By default, a new quotation has the status In Preparation. You select a quotation that you want to award and submit it for approval. You can award the best quotations either directly within the quotation or from the list in the Manage Supplier Quotations app or from the list in the Compare Supplier Quotations app. Depending on the approval settings, the awarded quotation is either awarded automatically or receives the status In Approval and must be approved or rejected manually. The quotations that don’t meet your requirements must be set to Rejected/Completed manually. After awarding the quotation, the follow-on documents are created in SAP S/4HANA Cloud system.
In SAP S/4HANA Cloud system, you can also create an RFQ referenced to a purchase requisition using the Process Purchase Requisitions SAP Fiori app.
In the following video, you can watch the overview of the bidding process with SAP Ariba integration and the manual creation of quotations. There are three different processes.
Note
As shown in the video RFQ processing can be executed also by sending your RFQs to SAP Ariba Sourcing or using SAP Ariba Discovery, where the bids will be sent back to SAP S/4HANA Cloud system from SAP Ariba. This solution process covers only the creation of quotations manually. For managing RFQs integrated with SAP Ariba, check out the solution processes Automation of Source-to-Pay with Ariba Network (42K) and Sourcing with SAP Ariba Sourcing (4BL) in the process navigator.The following video shows an example of the bidding process from the creation of an RFQ including the creation of follow-up documents until the creation of a supplier invoice.
The following diagram shows the key process flow of request for price.
You can find the complete Solution Process Flow on Process Navigator - SAP for Me: