Performing Internal Inspections in the Warehouse

During goods storage, a warehouse clerk may identify damage that requires checking and investigation. The material is then posted to quality inspection stock, and an inspection lot is automatically created. The quality engineer inspects the material and makes a usage decision, which triggers the posting of the material to unrestricted stock, blocked stock, or scrap.

For batch-managed material, a recurring inspection can be set up based on the next inspection date, for example. Background jobs can create and inspect inspection lots regularly.

• The process starts with the creation of inspection lots by the warehouse clerk via the warehouse management monitor with a change of stock attributes or via background jobs.
• The warehouse clerk creates an ad hoc warehouse task to change stock type to Q and move stock to the clarification area for inspection.
• The warehouse clerk confirms the warehouse task
• A quality engineer carries out the quality inspection activities and makes a usage decision.
• Based on the usage decision, the outcome differs:
  • If you accept the inspection lot, the corresponding follow-up action is the putaway to the final storage bin.
  • If you reject the inspection lot, the corresponding follow-up action is the putaway to the clarification zone. The stock is booked to blocked stock. If you want to scrap the inspection lot, the corresponding follow-up action is Scrap to Cost Center. The stock is scrapped, and the costs are booked at a cost center.
  • In case the sample is destroyed during the inspection, the corresponding follow-up action is the Sample Consumption. The sample quantity is posted as a goods issue as it is no longer usable after the inspection.
• Optionally, the warehouse clerk repacks the handling units. Note: This step is not optional in case of partial quantity decisions.
• The warehouse clerk creates an ad hoc warehouse task for putaway or scrapping.
• The warehouse clerk confirms the ad hoc warehouse task.

• Enables quality inspection during stock handling within the warehouse
• Enables recurring inspection of batch material - batch material inspected periodically based on characteristics such as goods receipt data or next inspection date
• Supports sample consumption or scrap to cost center as follow-up action

The process consists of the following main steps:

• Create Inspection Lot:

  Different options are available to create the inspection lot. It is possible to create the inspection lot manually in the warehouse monitor. Another possibility is to use mobile RF devices. A third alternative is using the report Change Stock Attributes which changes the stock attributes to Quality Management thereby creating an inspection lot. For batches inspection lots can be created regularly using a background job.

• Create Product Warehouse Tasks:

  To move the items to be inspected from the regular storage type and bin to the clarification area where quality management takes place, the warehouse clerk must create an ad-hoc warehouse task.

• Process/ Confirm Warehouse Task:

  The warehouse operative confirms the warehouse task when the products/handling units were moved to the clarification area.

• Record Inspection Results:

  The quality technician checks the inspection lot and records his inspection results.

• Record Usage Decision:

  The quality engineer records their usage decision. Based on their decision, the goods are posted to unrestricted use or blocked stock.

• Repack Handling Units (Optional):

  A repack of the goods and handling units might be necessary under certain conditions.

  The warehouse clerk has to manually create another ad-hoc warehouse task to move the product to the scrapping zone if the product or a partial quantity is rejected.

• Process/ confirm warehouse tasks:

  The warehouse operative moves the products and handling units to the regular storage type or the scrapping zone and confirms the warehouse activities.

• Carry out scenario Warehouse Ad Hoc Goods Issue (optional):

  If the goods are scrapped, an ad-hoc goods issue must be posted from the scrapping area. This can be done by following the steps in the scenario Warehouse Ad Hoc Goods Issue.

For a graphical overview of the business process of the scope item Warehouse Internal Inspections (5OK), refer to the SAP Signavio Process Navigator as described in the lesson The Impact of Warehouse Management.

Use this simulation to guide you through the main process steps of running warehouse internal inspections.

The following SAP S/4HANA Cloud Public Edition business roles are used for this scenario:

• Warehouse Clerk (EWM)

• Warehouse Operative (EWM)

• Quality Technician

• Quality Engineer

Process Step	User Role	SAP Fiori App
Create inspection lot	Warehouse Clerk (EWM)	Warehouse Monitor
Create inspection lot (alternative)		Change Stock Attributes
Create ad-hoc warehouse tasks		Create Product Warehouse Tasks
Confirm warehouse tasks	Warehouse Operative (EWM)	Process Warehouse Tasks
Record inspection results	Quality Technician	Record Inspection Results
Make usage decision	Quality Engineer	Manage Usage Decision
Repack handling units	Warehouse Clerk (EWM)	Pack Warehouse Stock
Create ad hoc warehouse tasks		Create Product Warehouse Task
Confirm warehouse tasks	Warehouse Operative (EWM)	Process Warehouse Tasks