Describing Commitment Adjustments

Whenever a commitment document (line item) is open (total value > 0) at the end of the fiscal year, it must be either closed or carried forward into the next fiscal year. If it is not carried forward into the next fiscal year, it is not possible to change or reduce the document in the next fiscal year.

The commitment carry forward can be processed manually using the Periodic Commitment Adjustments app or through the corresponding template using the periodic job app. Take note that the log for the manual processing is also found in the periodic job app.

For yearly budget periods, it is possible to either carry the commitment forward and change the budget period at the same time, or use the old budget period in the new fiscal year.

It is possible to reverse the line items generated by the carry forward as long as there have been no changes (for example, amount changes, reductions, and so on) in the new fiscal year.

The following two figures show the manual processing and the parameters in the job template.

The commitment carry forward is documented using generated budget consumption line items (in ACDOCA).

The postings using the commitment carry forward use the last day of the old fiscal year in order to post out of the old fiscal year, and the first day of the new fiscal year in order to post into the new fiscal year. The postings are marked using the specific budget consumption amount types (BPPV/BPNX/FYPV/FYNX), so they can be reported separately.

The following videos shows these options.

The following figures show the generation of new budget consumption lines for one document during the commitment carry forward for the three options (completion, carry forward and budget period change, and carry forward for fiscal year).