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Defining Project Processes

Objectives

After completing this lesson, you will be able to:

Illustrate the creation and processing of scopes.
lllustrate the creation and maintenance of custom solution processes.

Processes in Projects

Examples of process management and SAP Best Practices in SAP Cloud ALM.

Basic Facts About Defining Project Processes:

Implementation based on SAP Best Practice process content and Intelligent Enterprise scenarios.
Process based scoping for Fit-to-Standard workshops.
Creation of custom solution processes and variants.
Use notes for customer specific documentation.
Creation of requirements for processes.
Detailed access to:
- BPMN process models.
- Test scripts.

Note

Solution Process: describes the way a business process is or shall be implemented in a solution.

Creation of custom solution processes and variants:

Scope can be determined overall landscapes.
Scope can be composed individually (see next slide „Different variants possible").

Fit-to-Standard Workshops

Interaction and tasks of two personas in a fit-to-standard workshop: the project lead and the business process expert.

Using SAP Best Practice process content and Intelligent Enterprise scenarios as so called standard processes allow a more efficient approach to validating the fit of the customer requirements to the standard solution. Fit-to-standard workshops should be organized around functional areas of the solution in order to explore the functionality and in order to show how the solution can meet the business requirements.

The different entities can be handled as follows:

Process Scope: Implementation relevant standard content to support.
Requirements: Desired functional or non-functional changes.
Process Scope + Requirements = Project Scope

Details About the Definition of Process Scopes:

Scope

Container to bundle solution processes.

Different variants possible:

Scopes for shared services on certain landscape.
Scopes to align process in the same upgrade cycle.
Scopes to bundle processes that serve the same functional purpose (for example: HR).

During scoping you select solution scenarios and add solution processes to the scope.

Solution processes should be combined into the same scope:

To align processes in the same upgrade cycle, for example, heavily dependent tenants/systems that are upgraded as a whole.
To bundle processes that serve the same functional purpose / business capabilities, for example, business capabilities HR, Finance, Sales or plant Berlin, plant London, etc.

Scope

Before running the Fit-to-Standard workshops, the Business Process Expert can select the process scope from SAP Best Practice process content and Intelligent Enterprise scenarios. This selection is meant to support and accelerate fit-to-standard workshops in SAP Cloud ALM. Processes can be organized into multiple scopes.

Design

The Fit-to-Standard workshops are used to validate the SAP standard with the customer concerning functionality, how the solution can meet the business requirements. Desired functional or non-functional changes are captured in requirements. For the validation of the SAP standard accelerators (Diagrams, Configuration guides, CIAS workflows etc.) pre-delivered by SAP Best Practice process content and Intelligent Enterprise scenarios can be used.

CIAS (Cloud Integration Automation Service)

See: Cloud integration Service

Cloud Integration Automation Service (CIAS) provides guided workflows with the following features:

Standardized → all workflows for the configuration of different scenarios have the same look.
Role Based Execution → tasks are assigned to the right person based on role assignments.
System Landscape Information → available as drop-down list from known customer SAP systems.
Partially Automated → some tasks are automated and therefor reduce the manual work that comes with the configuration.
Integrated Parameter Management → data can be entered once and reused throughout the workflow.
Traceability of Activity → information is stored on who did what steps during the integration setup.

Realize

Once the project scope (=process scope + requirements) is determined, the realization, which is then orchestrated by SAP Cloud ALM, can start.

Exercises in the Unit: Defining Project Processes

Flowchart of all steps of the exercises, the steps, which are processed in the next exercise, are highlighted.

The figure illustrates all steps, performed in the exercises of this training.

In the exercises of this Unit, you will perform the following steps:

Create Scope:
- Select project and create new scope.
- Add mandatory general information.
- Select solution scenarios by using the search and confirm selection.
Process Scoping:
- Select scope to adjust.
- Use search and filter fields to find individual processes in scope.
- Add processes to scope and finish scoping.
Create Document:
- Create new document in the Documents app.
- Add mandatory information.
- Add text and save document.
Add Document to Process:
- Open document and go to relations.
- Assign relevant process and save.

Create a Scope

Business Scenario

As a Business Process Expert, you are asked to create Scopes as Containers for the project processes. Add the solution scenario for using of best practice content.

Task Flow

In this exercise, you will perform the following steps:

Create a new Scope.
Use the Solution Scenario SAP Best Practices for SAP S/4HANA Cloud, private edition.

Exercise Information

Note

In this exercise, when the values include ## or XX, replace the character with a two-digit number (01–30).

Exercise Options

Perform the exercise by entering the requested values in the fields of the simulation below.

ExerciseStart Exercise

Note

All text input fields can be confirmed by choosing the Tab or Enter key or by leaving the text box.

Perform Process Scoping

Business Scenario

As a Business Process Expert, you are asked to add processes to the project scope. For the Start Fit-to-Standard workshops there shall be a set of best practices processes inside the scopes.

Task Flow

In this exercise, you will perform the following steps:

Open your created Scope.
Add some example processes (J45, BDG).
End Scoping

Exercise Information

Note

In this exercise, when the values include ## or XX, replace the character with a two-digit number (01–30).

Exercise Options

Perform the exercise by entering the requested values in the fields of the simulation below.

ExerciseStart Exercise

Note

All text input fields can be confirmed by choosing the Tab or Enter key or by leaving the text box.

Creation and Maintanence of Custom Solution Processes

Define Project Processes: Custom Solution Processes List and Editor

Example of the definition of a project process: the process authoring app.

In the Process Authoring step, you can use the Function: Custom Solution Processes List and Editor.

The following table outlines all features and functionalities provided by SAP Cloud ALM in order to creating and maintaining custom solution processes.

In the Authoring App you can create and manage custom solution processes:

Features	Features Description
Create Custom Solution Processes	Create your own Custom Solution Process
Publish Custom Solution Processes	Publish custom solution processes to add them to your project scope
Define Custom Process Localization	Define the localization of the process to document country specifics
Edit Accelerators	Add, maintain and localize accelerators
Model Value Flow Diagrams	Model Value Flow Diagrams can be created edited here BPMN Modeling capabilities allow to create the most known elements within a diagram. Process Activities can be re-used. All other elements only represent modeling objects, they can not be re-used.
Create Custom Solution Process Flow Diagrams	Create additional Process Flow Diagrams.
Model Custom Solution Process Flow Diagrams/BPMN	Model process flow using BPMN diagram language

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