Creating and Monitoring Billable Items

Objectives

After completing this lesson, you will be able to:
  • Create and monitor billable items
  • Generate billable Items for test purposes
  • Display billable items in preparation for executing the billing process

Create and Monitor Billable Items

Lesson Overview

In a business context and for test purposes, billable items are the basis for processes in convergent invoicing. This lesson explains the different options for creating and monitoring billable items.

Business Example

You are responsible for introducing a new billing process in your company. To test it, you create billable items as test data for the new billing process, because the charging system has not yet been integrated.

Create and Monitor Billable Items

Generate Test Data Alternative 1:

You can create test data using the RFKKBIXBITSAMPLE report.

In the SAP Easy Access menu, choose Tools → ABAP Workbench → Development → ABAP Editor (transaction SE38).

Run the RFKKBIXBITSAMPLE report.

You can use it only for billable item classes that are not used productively (that is, only for locally productive billable classes). It is not possible to generate test data for billable item classes that are set to the final status of productive.

The disadvantage is that customer fields are not filled by this report, but the report is very easy to use.

Generate Test Data Alternative 2:

You can upload billable items to the system for test purposes using the RFKKBIXBITUPLOAD report. This report expects the data in a certain format.

The sample file created by the RFKKBIXBITUPLOADSAMPLEFILE report has the required format. For each record type, it contains the name of the fields in the correct sequence.

The advantage is that customer fields can be filled by this report.

Create Billable Items as Test Data for Contract Account CA##

Business Example

You are responsible for introducing a new billing process in your company. The charging system has not yet been integrated, so you create billable items as test data to test the new billing process.

Perform exercise, task 1 in back-end system T41 client 400, user BR245-## password Welcome1.

Exercise Options

To perform this exercise, you have two options:

  1. Watch the simulation: to start the simulation, choose Start Exercise in the figure below.
  2. Perform the steps, as described below.
ExerciseStart Exercise

Task 1: Create Billable Items as Test Data for the Billing Process

Steps

  1. Create billable items for contract account CA##, billable item class PBLW, and subprocess BSDA, with the amount of EUR 30.

    1. In the SAP Easy Access menu, choose Tools → ABAP Workbench → Development → User Interface → ABAP Editor.

    2. Run the RFKKBIXBITSAMPLE program with variant AC245 to generate test data.

    3. In the Contract Account field, change ## to your group number.

      The billable item class is already initialized with PBLW, subprocess BSDA, and billable item type DAT1.

    4. In the menu, choose Program → Execute with Variant.

      The system outputs the message Generation of sample data.

    5. Analyze the generation log file. How many billable items are generated? Choose the Log push button.

      Result: The report has generated 3 billable Items.

Task 2: Monitor Billable Items

Steps

  1. Monitor billable items that are generated in the previous task for contract account CA##.

    1. In the SAP Fiori launchpad, search section Billing.

    2. Choose the tile Display Billable Items (Corresponding back-end transaction FKKBIXBIT_MON).

    3. Keep selection billable, enter your contract account CA##, and choose Execute.

      You can see 3 billable items on your contract account.

      Result: There are 3 billable items on contract account CA##. You can now run the billing process.

Display of Billable Items

You can display billable items based on your selection criteria regardless of their processing status and analyze them.

To run the BIT monitor, go to the SAP Easy Access menu and choose Accounting → Financial Accounting → Contract Accounts Receivable and Payable → Convergent Invoicing → Billable Items → Display (Transaction FKKBIXBIT_MON).

You can either select billable items individually and include all processing statuses of billable items, or you can use the selection variants defined by SAP for the different processing statuses of billable items.

In addition to the processing status of billable items, you can limit the selection further by master data, source transactions, and other criteria (all parameters of the billable item classes active in the system).

The system displays the billable items that match your selection criteria in the form of an ALV list. You can use the following functions in the list:

  • Display statistics on the number of items found and their processing status.

  • Analyze the items belonging to a source transaction.

  • Display information such as business partner, contract account, billing document, and invoicing document for an item.

  • Display the reversal request for billable items that are flagged for reversal or are already reversed.

If items were processed in the meantime, you can update the display to reflect the current status.

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