Describing Invoicing Reversal and Billing Reversal

At the conclusion of this lesson, you will be able to understand the reversal process in convergent invoicing for billing and invoicing processes.

When you reverse an invoicing document, the following actions are performed:

1. Create a new document.A reversal invoicing document is created. This corresponds to an exact copy of the invoicing document to be reversed, but has the number of the reversed invoicing document in the document header in the field REVERSEDDOC. The number of the reversal document is defined in the header of the reversed invoicing document in the REVERSALDOC field.

2. Reference the reversed document.The number of the reversal document is defined in the REVERSALDOC field in the reference table DFKKINVDOC_S of the invoicing document to be reversed.

3. Reverse the FI-CA documents posted with the invoicing document.Scenario 1: The FI-CA posting documents posted during the creation of the invoicing document are reversed.

4. Create new invoicing orders for source documents.One invoicing order DFKKINV_TRIG is created for a subsequent new invoicing per source document.

When you reverse an invoicing document and the open item was already cleared, the following actions can be performed:

1. Reset payment clearing.

2. Create a new document the same as scenario 1.

3. Reference the reversed document the same as scenario 1

4. Reverse the FI-CA documents posted with the invoicing document.

Scenario 2: If FI-CA postings have already been cleared by a payment, for example, this clearing can be automatically reset in the invoicing reversal. You can influence the behavior of the invoicing reversal for items that have already been cleared in customizing.

The system behavior in this scenario can be influenced in customizing. The following process design options are available:

1. No automatic clearing reset.

2. Automatic clearing reset.

3. Partial automatic clearing reset.

You can access the invoicing transactions from the SAP Easy Access menu under Accounting → Financial Accounting → Contract Accounts Receivable and Payable → Convergent Invoicing → Invoicing Documents.

Alternatively you can go to the SAP Fiori launchpad section Invoicing; the apps for reversal you find in section Correction. The invoicing transactions for parallel processing use the FI-CA mass activity function.

The mass activity is the key under which the type of mass activity is defined with the related tax attributes. In customizing, you can access the settings for the different mass activities under the technical settings for contract accounts receivable and payable in Contract Accounts Receivable and Payable → Technical Settings → Prepare Mass Activities.

The figure highlights facts about invoicing and invoicing reversal.

Customizing for reversal

Financial Accounting → Contract Accounts Receivable and Payable → Integration → Invoicing → Invoicing Reversal → Basic Settings for Invoicing Reversal.

You can find the basic customizing of invoicing reversal under Financial Accounting (New) → Contract Accounts Receivable and Payable → Convergent Invoicing → Invoicing → Documents → Invoicing Documents → Invoicing Reversal → Basic Settings for Invoicing Reversal.

In this activity, you define for each application area and invoicing process how the system behaves in the following situations for reversals.

You define jointly for individual and mass processing:

• Whether the reversal date is to be adjusted if the posting period is already closed.

• Whether a print document is to be created for a reversal.

• Whether, when clearing is reset, a new open item is created or the amount is posted to a clarification account.

You define separately for individual and mass processing:

• Whether to permit a reset of the clearing or partial clearing of an item created in the invoicing document to be reversed.

• Whether the clearing reset also has to be confirmed in dialog.

• Whether collective invoicing documents may be reversed if they have been cleared.

• Whether invoicing documents may be reversed if they have been included in a collective bill.

Financial Accounting → Contract Accounts Receivable and Payable → Integration → Invoicing → Document Account Assignment → Invoicing Documents → Maintain Document Types for Invoicing

If you want to allow invoicing reversal for an invoicing process, you need to activate the additional invoicing function REVERSAL for the process, and define which document type should be used.

For a billing reversal, the system considers whether the billing document to be reversed was already invoiced.

When you reverse a billing document that has not yet been invoiced, and no postings were made in contract accounts receivable, the following actions are performed:

1. Create a new document.

   A reversal billing document is created. This corresponds to an exact copy of the billing document to be reversed, but has the number of the reversed billing document in the document header in the REVERSEDDOC field . The number of the reversal document is defined in the header of the reversed billing document in the REVERSALDOC field.

2. Reference the reversed document.The number of the reversal document is defined in the REVERSALDOC field in the reference table DFKKINVDOC_S of the billing document to be reversed.

3. Delete the invoicing order.The reversal also deletes the original invoicing order so that the reversed document can no longer be invoiced. In the header of the billing document, the system sets the Invoicing Order Deleted indicator.

4. Set the status of the billed items.The status of the billed items can be set to billable excepted or billable.

When you reverse a billing document that is already invoiced, and postings have been made in contract accounts receivable, the following actions are performed:

1. Create a new document.

   A reversal billing document is created. This corresponds to an exact copy of the billing document to be reversed, but has the number of the reversed billing document in the document header in the REVERSEDDOC field . The number of the reversal document is defined in the header of the reversed billing document in the REVERSALDOC field.

2. Reference the reversed document.

   The number of the reversal document is defined in the REVERSALDOC field in the reference table DFKKINVDOC_S of the billing document to be reversed.

   If the billing document was already invoiced and postings have already been made in contract accounts receivable and payable, the billing reversal reverses the billing document.

3. Create a new invoicing order for the reversal billing document.

   The original invoicing order no longer exists, because the billing document has already been invoiced. Therefore, the system creates a reversal billing document. To clear the postings in contract accounts receivable and payable, the reversal billing document contains offsetting items for clearing the items to be reversed. At the same time, the system creates a new invoicing order, so that the reversal billing document and the related offsetting items can be posted.

Invoicing process Z1 and billing process BIDA are reversible.