Describing FI-CA Clearing Control

The image explains clearing open items via payment or account maintenance, and stresses the importance of automatic systems for handling these processes. It includes a highlighted note on the need for automated clearing proposals.

Clearing control is a tool used to configure a company's clearing strategy.
Clearing control contains rules for an automatic clearing proposal or payment assignment.
Clearing control allows you to configure clearing scenarios flexibly by splitting the clearing algorithm into several steps and combining some rules.

Diagram illustrating the process of clearing incoming payments, involving open items, selection, clearing variant, clearing steps, allocation, clearing type, clearing category, business transactions, and contract account. The workflow shows the selection of items through various clearing steps to generate a clearing entry.

Clearing variants are determined based on the clearing type of the business transaction and on the clearing category of the contract account in which clearing is to take place.

Clearing types represent the business transaction in which items are allocated or grouped for clearing postings (01 Manual Posting, 03 Manual Account Maintenance, 05 Payment Lot).

Clearing types are structured according to their usage area (payment, account maintenance).

Clearing categories are defined in the contract account. As a result, you can use the clearing category to allocate individual clearing rules to different customer groups, such as private or industrial customers.

IMG: Transaction SPRO.

Financial Accounting (New) → Contract Accounts Receivable and Payable → Basic Functions → Open Item Management → Clearing Control → Define Clearing Types.

Table detailing clearing types used in FI-CA processes, including clearing type codes, names, usage, and incoming payment statuses. A note below lists uses for FI-CA: incoming payment, account maintenance, distributing clearing amounts, and payment run.

Flowchart depicting a payment of 600.00 being sorted by due date and categorized into various contract accounts, clearing types, and categories for precise amount clearing. The contract account section displays balances 500.00, 600.00, and 1000.00 with respective due dates, followed by -600.00.

A business partner makes a payment to a contract account without specifying the payment use in more detail.

The payment must be assigned automatically according to a strategy set up in the system.

The system checks the due date of an item or an item group. It also checks whether the paid amount corresponds exactly to a receivable. Only then can the payment be assigned.

The item with the same amount of 600.00 has to be cleared against the incoming payment, although there's a another open item with an older due date.

Flowchart depicting the process of sorting contract accounts by due date, from account maintenance, clearing type, and grouping towards clearing category and same-division clearing. Contract accounts are shown with amounts and due dates.

A contract account contains open receivables and credit that were posted with reference to a certain division. In account maintenance, the system has to clear items for the same division against each other, taking into consideration the due date.

The item of 500.00 with due date 01/01 and division 01 is the highest-priority item that has to be cleared against the credit of 300.00 and division 01. To do this, the item is split into a sub item of 300.00, which is cleared by the credit, and a subitem of 200.00, which remains open.