Describing Payment Runs for Credit Cards

Objective

After completing this lesson, you will be able to execute a payment run for a credit card

Payment Run for Credit Card

Flowchart of the payment run process for a credit card, detailing interactions between the contract account, receivables, card accounts, and billing. It includes numerical data such as 4711 for the card ID and 1120 for processed values.

When a payment run for payment cards is executed, the card details and not the bank details from the business partner are used. The card number, locks, and validity intervals are checked. The card ID is saved in the contract account for incoming and outgoing payments.

When a payment run for payment cards is executed, open receivables have to be reported to the payment card company. The payment program clears the customer’s open items and creates new open items on the payment card company’s clearing account.

The open items to be reported to the payment card company are then determined. When credit card payments are processed in the payment run, no entries have to be made in the bank selection.

You can use posting area 1120 to define a card account. The amounts reported to a credit card institute are posted here, as are the receivables that are sent to the credit card institute when the notification is created (transfer posting).

You can use transaction FPPCDS to execute the billing to the payment card organization. The payments are grouped by card institute, company code, agent ID, currency, and value date.

You can use transaction FPCS to execute the billing to the payment card organization by parallel processing, but the system does not create a file in this case.

You can use event 1421 to allow online billing during parallel processing with immediate return of the result. The system stores the details of any errors that occur.

The image contains bullet points under the headings There is no payment medium format, A file is created, and Payment Events. These sections discuss the nonstandardization of card formats, the creation and sending of data by customers, and different payment data events identified by codes.

Execute a Payment Run for Credit Card

ExerciseStart Exercise

Business Example

Your business partner uses direct debit to pay their invoices by credit card.

You have to collect all direct debit payments via a payment run.

You have to bill the payments to the credit card issuer.

Note

In this exercise, the value ## should be replaced with your group number.

Task 1: Maintain Credit Card Details in the Master Data

Steps

  1. Start the SAP Fiori Maintain Business Partner app (transaction BP).

    1. Choose the Masterdata tile group.

    2. Choose the Maintain Business Partner tile.

  2. Maintain the credit card of business partner ac240-##b using the following data:

    Payment Cards

    FieldValue
    ID01
    TypeZ001
    Card Number471100##
    StandardSelect

    Credit Card Data

    FieldValue
    Payment Card Category01 Credit Card
    Valid FromCurrent date
    Valid ToCurrent date plus 2 years

    1. On the Maintain Business Partner screen, choose Open BP.

    2. In the dialog box, enter business partner ac240-##b.

    3. Choose Enter.

    4. On the Display Person screen, choose Switch Between Display and Change.

    5. In the Change in BP Role field, choose the role MKK Contract Partner.

    6. Go to the Payment Transactions tab.

    7. In the Payment Cards table, enter the values from the Payment Cards table.

    8. In the Payment Cards table, select your new ID 01.

    9. Choose Card Details.

    10. On the Card Details screen, enter the values from the Credit Card Data table.

    11. Choose Continue.

    12. Choose Save.

    13. Choose Back.

    14. In the Exit dialog box, choose No.

  3. Start the SAP Fiori Maintain Contract Account app (transaction CAA2).

    1. Choose the Masterdata tile group.

    2. Choose the Maintain Contract Account tile.

  4. Change the incoming payment method of contract account ac240-##b to Credit Card.

    Allocate the credit card ID of business partner ac240-##b to this payment method.

    1. On the initial screen, choose Change.

    2. In the Contract Account field, enter ac240-##b.

    3. Choose Continue.

    4. Go to the Payments/Taxes tab.

    5. Go to the Incoming Payments area.

    6. In the Incoming Payment Method field, choose C Direct Debit (Credit Card).

    7. In the Card ID Incoming Payment field, choose 01.

    8. Choose Save.

    9. Choose Back.

Task 2: Execute a Payment Run for Credit Card

Steps

  1. Start the SAP Fiori Post Document app (transaction FPE1).

    1. Choose the Document tile group.

    2. Choose the Post Document tile.

  2. Post a receivable of EUR 500 to business partner ac240-##b using the following data:

    Initial Data

    FieldValue
    Document Datecurrent date
    Posting Datecurrent date
    Reconciliation Keyproposed by the system
    Document TypeYM General
    Clearing Reason12 Debit Entry Creation

    BP Item Data

    FieldValue
    Contract Accountac240-##b
    Main Transaction6000 Other Receivables/Credit
    Sub Transaction0010 Other Receivables
    Amount500

    1. On the initial screen, enter values from the Initial Data table.

    2. Choose BP Item.

    3. Confirm the daily new reconciliation key, if necessary.

    4. In the Business Partner Items table, enter the values from the BP Item Data table.

    5. Choose Post.

    6. Note the document number.

    7. Choose Back.

  3. Start the SAP Fiori Payment Run / Debit Memo Run app (transaction FPY1).

    1. Choose the Payment Run tile group.

    2. Choose the Payment Run / Debit Memo Run tile.

  4. Execute a payment run for credit card only for business partner ac240-##b.

    Copy the template with the current date to run ID P2##.

    Run Parameters

    FieldValue
    Destination Date IDcurrent date
    Destination Run IDP2##

    Selection Data

    FieldValue
    Open Itemsselect
    Business Partnerac240-##b
    Company Code1010
    Due Date Fromcurrent date minus 4 month
    Due Date Tocurrent date
    Posting Datecurrent date
    Payment MethodC Direct Debit (Credit Card)
    Reconciliation Keyproposed by the system

    Log Data

    FieldValue
    Problem Class4 Additional Information
    Business Partnerac240-##b

    1. In the Run ID area, choose F4 in the Date ID field.

    2. In the Date ID dialog box, select the row with your ID P1## and the current date.

    3. Choose OK.

    4. Choose Menu → Program Run → Copy.

    5. In the Copy dialog box, enter the values from the Run Parameters table.

    6. Choose Continue.

      You access the Payment Run / Debit Memo Run screen.

    7. On the General Selections tab, adopt the values from the Selection Data table.

    8. On the Logs tab, check the values from the Log Data table.

    9. On the Bank Selection tab, delete the row in the House Banks to be Used table by choosing the Delete Row button under that table.

    10. Go to the General Selections tab.

    11. Check that you have selected only your own business partner ac240-##b.

    12. Check that you have changed the payment method from A to C.

    13. Choose Save.

    14. Choose Menu → Program Run → Schedule.

    15. In the Schedule dialog box, select Start Immediate and choose OK.

    16. Do not close the app.

  5. Check the result of the payment run in the application log.

    Display the payment list and the payment medium XML file, if possible.

    1. You're still on the Payment Run / Debit Memo Run screen.

    2. Go to the Logs tab.

    3. Choose Refresh until the payment run is completed.

    4. Choose Application Log.

    5. In the Info Messages column, select the number.

    6. Note the clearing document number.

    7. Note the clearing amount.

    8. Choose Back twice.

    9. Choose Menu → Environment → Payment List.

    10. On the selection screen, enter identification P2##.

    11. Choose Execute.

    12. Check the payment list.

    13. Choose Back twice.

    14. Choose Menu → Environment → DME Administration.

    15. On the Data Medium screen, the message No data records found is displayed.

      Credit Card items are not transferred to the house bank.

      Credit Card items are billed to the credit card issuer.

    16. Enter any correct value in the Country field.

    17. Choose Back twice.

  6. Start the SAP Fiori Display Account Balance app (transaction FPL9).

    1. Choose the Information tile group.

    2. Choose the Display Account Balance tile.

  7. Display the account of business partner ac240-##b using the following data:

    Initial Data

    FieldValue
    Business Partnerac240-##b
    List TypeALLES All Items
    Line Layout0C1 Clearing Information

    1. On the initial screen, enter the values from the Initial Data table.

    2. Choose Continue to check the basic list.

      The four fully cleared items 6000/0010 are displayed.

      The two clearing items 0600/0010 are displayed and linked.

    3. Choose Back twice.

Task 3: Bill the Credit Card Items to the Payment Card Organization

Steps

  1. Go to the SAP S/4HANA system.

  2. Display all items that have not yet been billed to the payment card organization (transaction FPPCAS).

    Selection Data

    FieldValue
    Payment Card TypeZ001
    Not Yet Billedselect
    Run Datecurrent date
    IdentificationP2##

    1. In the SAP Menu, choose Accounting → Financial Accounting → Contract Accounts Receivable and Payable → Periodic Processing → Data for Externals → Payment Card Organizations → List of Payments.

    2. On the selection screen, enter the values from the Selection Data table.

    3. Choose Execute.

      You access the Payment Cards: List of Payments screen.

      Your credit card payment is not yet billed to the payment card organization.

      If you scroll right, you will not yet find the billing document number.

    4. Choose Back twice.

  3. Bill all items to the payment card organization using the AC240 program variant (transaction FPPCDS).

    Selection Data

    FieldValue
    Logical File NameReplace ## with your group number
    Payment Card TypeZ001
    Company Code1010
    IdentificationP2##
    Date IDCurrent date
    Posting DateCurrent date
    Reconciliation Keyproposed by the system
    Only Items to Be BilledSelect
    Update RunSelect

    1. In the SAP Menu, choose Accounting → Financial Accounting → Contract Accounts Receivable and Payable → Periodic Processing → Data for Externals → Payment Card Organizations → Bill.

    2. On the selection screen, choose Get Variant.

    3. In the Variant dialog box, double-click AC240.

    4. On the selection screen, adopt the values from the Selection Data table.

    5. Choose Execute.

      You access the Payment Cards: Execute Billing screen.

      The credit card billing document number is displayed.

    6. Note the billing document number.

    7. Choose Back twice.

  4. Display all items that have meanwhile been billed to the payment card organization (transaction FPPCAS).

    Selection Data

    FieldValue
    Payment Card TypeZ001
    Already BilledSelect
    Run DateCurrent date
    IdentificationP2##

    1. In the SAP Menu, choose Accounting → Financial Accounting → Contract Accounts Receivable and Payable → Periodic Processing → Data for Externals → Payment Card Organizations → List of Payments.

    2. On the selection screen, enter the values from the Selection Data table.

    3. Choose Execute.

      You access the Payment Cards: List of Payments screen.

      Your credit card payment is now billed to the payment card organization.

      If you scroll right, you'll find the billing document number.

    4. Choose Back twice.

  5. Display the billing data (transaction FPPCLP).

    1. In the SAP Menu, choose Accounting → Financial Accounting → Contract Accounts Receivable and Payable → Periodic Processing → Data for Externals → Payment Card Organizations → List of Settlements.

    2. On the selection screen, choose Execute.

      You access the Payment Cards: List of Billings screen.

    3. Select your billing document number.

    4. Check the settlement run log.

    5. Choose Cancel.

    6. Choose Back twice.

Task 4: Check the Billing Result in the Account Balance Display

Steps

  1. Start the SAP Fiori Display Account Balance app (transaction FPL9).

    1. Choose the Information tile group.

    2. Choose the Display Account Balance tile.

  2. Display the account of business partner ac240-##b using the following data:

    Initial Data

    FieldValue
    Business Partnerac240-##b
    List TypeALLES All Items
    Line Layout0C1 Clearing Information

    1. On the initial screen, enter the values from the Initial Data table.

    2. Choose Continue to check the basic list.

      The four fully cleared items 6000/0010 are displayed.

      The two clearing items 0600/0010 are displayed and linked.

    3. Double-click the clearing item 0600/0010 with the amount of EUR 500.

      You access the Document Overview screen.

      The payment was posted to a payment card account.

    4. Choose Menu → Extras → Payment Data → Payment Card Supplement.

      You access the Data for Card Payment screen.

    5. Go to the Settlement tab.

    6. Note the settlement ID.

    7. Choose Continue.

    8. Choose Back three times.

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