Executing Account Maintenance

Objective

After completing this lesson, you will be able to execute account maintenance

Account Maintenance

A flowchart shows clearing control for cash desk and account maintenance under the manual tab, and invoicing and payment lot under the automatic tab, with clearing differences displayed in a table. A summary of open items and their clearing statuses are provided on the right.

You can use transaction FP06 to execute manual account maintenance.

You can have the system automatically create a clearing proposal for you (results can be edited), or you may create and modify the proposal manually (often necessary when processing partial payments).

Flow chart showing the process of managing open items with business partner and contract account details, generating a proposal, and clearing the control. The steps include identifying open items, creating a proposal, clearing control, and ensuring the difference is zero.

On the initial screen for account maintenance, you can select open items.

On the processing screen, you can change or add items to this selection and include other contract accounts or business partners.

Items allocated to the proposal from clearing control are already active.

However, you can change the allocation and ignore the proposal.

Diagram illustrating the process of clearing open items, with examples of full clearing with no subitems, partial clearing with subitems, and overpayment with subitems.

Depending on the selected debit and credit amounts, the account maintenance posting can either result in a full clearing, a partial clearing, or an overpayment.

Execute Account Maintenance

ExerciseStart Exercise

Business Example

Your business partner has credit from a payment on account.

You want to clear the credit memo against the receivables.

Note

In this exercise, the value ## should be replaced with your group number.

Task 1: Account Maintenance

Steps

  1. Start the SAP Fiori Display Account Balance app (transaction FPL9).

    1. Choose the Information tile group.

    2. Choose the Display Account Balance tile.

  2. Display the account of business partner ac240-##h using the following data:

    Initial Data

    FieldValue
    Business Partnerac240-##h
    List TypeALLES All Items
    Line Layout013 Line Item Display

    1. On the initial screen, enter the values from the Initial Data table.

    2. Choose Continue to check the basic list.

      There are three overdue items 6000/0010 displayed.

      There is one credit item 6000/0020 displayed.

    3. Choose Back twice.

  3. Start the SAP Fiori Maintain Accounts app (transaction FP06).

    1. Choose the Document tile group.

    2. Choose the Maintain Accounts tile.

  4. Clear the receivable against the credit memo using the following data:

    Initial Data

    FieldValue
    Posting Datecurrent date
    Reconciliation Keyproposed by the system
    Business Partnerac240-##h
    Document TypeYY Account Maintenance
    Clearing Reason08 Account Maintenance
    Company Code1010
    CurrencyEUR
    Create Proposalselect

    1. On the initial screen, enter the values from the Initial Data table.

    2. Choose Open Items.

      You access the Account Maintenance: Process Open Items screen.

    3. In the Gross Clearing column, check the clearing proposal.

      The credit item is proposed to fully clear the debit item with the same amount.

      In the Processing Status area, the status is green, and the difference is 0.

    4. Choose Post to accept the clearing proposal.

    5. Note the clearing document number.

    6. Choose Back.

  5. Start the SAP Fiori Display Account Balance app (transaction FPL9).

    1. Choose the Information tile group.

    2. Choose the Display Account Balance tile.

  6. Display the account of business partner ac240-##h using the following data:

    Initial Data

    FieldValue
    Business Partnerac240-##h
    List TypeAUSGL Cleared Items
    Line Layout0C1 Clearing Information

    1. On the initial screen, enter the values from the Initial Data table.

    2. Choose Continue to check the basic list.

      The cleared credit item 6000/0020 is displayed.

      The cleared debit item 6000/0010 is displayed.

      Both items are linked with the same clearing document number.

    3. Choose Back twice.

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