Overview of deploying content in SAP S/4HANA Cloud Starter System tenants via SAP Central Business Configuration
First, the lead configuration expert creates 2 projects in SAP Central Business Configuration. The process of activating the scope, organizational structure and finance settings, and product-specific configurations must be done for each project, because one project is connected to the SAP S/4HANA Cloud starter system customizing tenant, and one project is connected to the SAP S/4HANA Cloud starter system development tenant. For the starter system tenants, you are mostly confirming things that have already been predefined in SAP Central Business Configuration, because the starter system is meant to match the test scripts for each business process found in SAP Signavio Process Navigator for the SAP Best Practices for SAP S/4HANA Cloud Public Edition solution scenario.
Lead configuration expert logs into SAP Central Business Configuration
The partner lead configuration expert logs into SAP Central Business Configuration and confirms the initial privacy statement message.
Try it yourself!
Learn how to navigate the project experience within SAP Central Business Configuration in this tutorial.
Create one project per SAP S/4HANA Cloud Starter System tenant
Next, you create two different projects. One project will be connected to the customizing tenant (client 100), and the other project will be connected to the development tenant (client 80) of the SAP S/4HANA Cloud starter system. Only the customizing tenant will be used by the line of business configuration experts to deliver the Fit-to-Standard workshops in the Explore phase of the SAP Activate Methodology. Each project should be the Evaluation project type.
Add team members to each project
Now the partner lead configuration expert can add additional team members to the project. People will only show up as available users to add to the project if a user has been created for them in SAP Cloud Identity and they have been assigned permission to SAP Central Business Configuration.
While only the lead configuration expert will be going through the activities in SAP Central Business Configuration to activate business content in the SAP S/4HANA Cloud starter system, the other partner line of business (LoB) configuration experts may want to take screenshots of the configuration activities relevant for business processes in their LoB when preparing to deliver their Fit-to-Standard workshops. This can only happen after the content has been deployed to the starter system.
Complete activities in the Scope phase
The lead configuration expert opens and completes each activity in the Scope phase in SAP Central Business Configuration.
Select Sector, Country/Region(s), and Languages
First, you are prompted to select the customer's sector (private or public sector), then choose the country/region(s) in which the starter system content should be activated. You can also select the languages that should be enabled. Refer to the Digital Discovery Assessment to see which country/region(s) and languages are in-scope for the implementation.
Confirm scope and choose Group Ledger
The Enterprise Management scope bundle will be automatically selected, and cannot be de-selected. This is because the starter system should have all business processes activated, not just those selected on the Digital Discovery Assessment (DDA). Keep in mind, the person completing the DDA likely does not have deep subject matter expertise in every single line of business (LoB) across the organization. They may have chosen too many business processes the company doesn't actually use, or not all of the processes the company actually needs. It's the Fit-to-Standard workshops conducted with customer business process experts that ultimately helps the configuration experts in each LoB identify which business processes are needed, and which are not. If a business process was not originally chosen on the DDA, it should still be available in the starter system just in case a partner LoB consultant realizes they need to demonstrate an additional process to their LoB customer experts.
The one mandatory selection that needs to be made on this screen is choosing a group ledger. If there will be multiple countries/regions, you can select both the Accounting and Financial Close - Group Ledger IFRS (International Financial Reporting Standard) (1GA) and the Accounting and Financial Close - Group Ledger US GAAP (United States Generally Acceptable Accounting Procedures) (2VA) and choose for which countries/regions the different ledgers are used. After making this selection, complete the activity.
Select Deployment Target
The deployment target is where SAP Central Business Configuration will activate the business processes. Each project should be connected to one of the two SAP S/4HANA Cloud starter system tenants (customizing, development).
Confirm Scoping Milestone
Now, the lead configuration expert can confirm the scoping milestone and wait for the business processes to be activated in the starter system. This may take some time, depending on how many country/region(s) were selected.
Specify Primary Finance Settings
The Evaluation project only allows you to confirm the Fiscal Year Variant: K4 - Cal. Year, 4 Special Periods and Group Currency: USD (US Dollar), which is applied to all country/regions. Additional fiscal year variants are available in the development system tenants.
Set Up Organizational Structure
The organizational structure is predefined based on the selected country/region(s). SAP has a standard numbering and naming structure for organizational entities and this is prepopulated in the evaluation project so the data in the starter system will match with the test scripts for each business process you download from SAP Signavio Process Navigator for the SAP Best Practices for SAP S/4HANA Cloud Public Edition solution scenario. While you can add additional org entities, we don't recommend it because the starter system should align as closely as possible with the test scripts. The partner line of business configuration experts use these test scripts to demonstrate each business process in the Fit-to-Standard workshops.
In the development system tenants, you build the customer's actual organizational structure based on the outcome of the organizational structure Fit-to-Standard workshop.
Confirm Scope and Organizational Structure Milestone
The lead configuration expert then confirms the scope and organizational structure phase milestone.
Confirm Product-Specific Configuration values
In the Product-Specific Configuration phase, SAP Central Business Configuration populates configuration values that support the business processes. Again, the values populated here align with the test scripts from SAP Signavio Process Navigator, so we don't recommend changing any of these values. Opening this activity brings you to the Configuration Activities tab, where you see a list of all line of business areas and their configuration values.
The master document that shows you which configuration activities are relevant to configure each business process is the Business Driven Configuration Questionnaire (BDCQ). This document is found in SAP Signavio Process Navigator → SAP Best Practices for SAP S/4HANA Cloud Public Edition solution scenario → Accelerators tab → General Documents tab → Business Driven Configuration Questionnaire.
Create additional master data, if necessary
Master data that aligns with the test scripts will already be populated in the starter system, but if you need to create additional master data, for example to demonstrate or clarify a specific use case question from a customer expert during Fit-to-Standard workshops, the partner LoB configuration experts can use the Master Data Scripts. This activity in SAP Central Business Configuration should send you to the area of SAP Help Portal where the Master Data Scripts live.
With a business process test script, the section "Master Data, Org Data, and other" will tell you which Master Data Scripts to use to create additional data that can be used by that business process. You can also access the Master Data Scripts in SAP Signavio Process Navigator through the SAP Best Practices for SAP S/4HANA Cloud Public Edition solution scenario → Accelerators tab → Implementation tab → Create you own master data.
Try it yourself!
Learn how to set up the Evaluation project and activate business process content in SAP Central Business Configuration with this tutorial.