Executing Invoicing

The invoicing process converges billing documents and other kinds of source documents into one invoicing document. The billing documents have been created in the previous step billing. The origin of other source documents depends on the underlying process such as sales order processing or dunning run posting a dunning charge.

The invoicing process underlies preconfigured and adoptable rules for selecting, grouping and aggregation of source documents for a well structured invoicing document.

The invoicing process generates invoicing documents and contract accounting documents that are source documents for the payment and dunning processes of the open item management.

The invoicing process can be executed either for one business partner or as a mass run.

Invoicing creates documents according to selecting, grouping and aggregation rules for billing documents and other kinds of source documents such as open dunning charges or immediate payments.

Invoicing creates documents by using various configurable additional invoicing functions, which are explained in the next figure.

Invoicing processes only billing documents that are ready to be invoiced according to their invoicing date.

The invoicing document provides the data source for bill printout which can be executed via the corresponding SAP Fiori App.

• Header Data
• Line Item Data
• Itemization Data
• Payment Data
• Tax Data

The bill printout can be controlled by the SAP Print Workbench which is a tool to support the design and creation of customer-specific application forms with the help of a predefined set of data provision routines.

Billing documents that are not invoiced can be selected for exception processing.

Invoicing creates documents by using various configurable invoicing functions such as:

• [1] including structured billing information from billing documents for one or more services
• [2] including additional information from contract accounting, such as dunning charges
• [3] including historical items such as open invoices or payments since the last invoice run
• [4] checking the invoice amount limit as a function of clarification processing
• [5] preparing the printing of invoices and creating print documents
• [6] processing contract accounting documents as part of clearing control, for example, clearing payments on account with receivables from invoicing
• [7] executing credit card payments with immediate clearing
• [8] calculating and posting taxes

The invoicing execution results in the creation of invoicing documents. Invoicing can be executed either individually for one business partner or in a mass run for a large number of business partners and billing documents.

The invoicing mass run uses the mass processing function of Contract Accounting to reduce processing time. You can use analytical SAP Fiori Apps to analyze invoicing source documents in preparation for invoicing processing.

The SAP Fiori App Invoicing Individual Processing periodically aggregates source documents and generates invoicing- and contract accounting documents. This step can be executed either manually or scheduled in a mass run.

The SAP Fiori app Invoicing Document Display allows the agent to display detailed data such as invoice line items, and tax data. The agent can drill down to underlying billing documents, and move forward to the created contract accounting documents. Also, viewing the invoice letter that can contain the entire itemized billing content (billable items) is possible.

The invoicing document consists of the following elements:

• Invoicing Document Header
• Invoicing Document Items
• Posting Documents
• Source Documents
• Payment Items
• Tax Items
• Master Data
• Reversal Data
• Invoice Letter Preview