Posting a Contract Accounting Document

Objective

After completing this lesson, you will be able to post a contract accounting document

Contract Accounting Document

Visualization of the contract accounting document lifecycle.

The contract accounting document lifecycle reflects the contract accounting processes.

Documents can be posted in invoicing (usual form), payment, dunning, or returns processing. Documents can be posted as receivables (usual form) and sometimes as payables.

Cleared and open items can be displayed and processed using the account balance display. Cleared and open items are regularly transferred to the general ledger.

Payments are initiated either by customer (payment lot) or by company (payment run). Payments clear open items and can be displayed using the account balance display.

In returns processing, payments are reset and the source receivable and charges are posted.

In dunning processing, overdue receivables are dunned. Charges and interests are posted, dunning letters are created and items can be submitted to collection agencies.

Interest can be calculated for open and cleared items, as well as for debit and credit items.

Overdue items can be integrated into an installment plan, entered as doubtful, or written off.

Post a Contract Accounting Document

Business Example

You are responsible for open item management and payment processing in your company.

You have to post a receivable, because a customer is buying gift cards from your company.

Note

We recommend, to perform all exercises within one week in the correct sequence. If this is not possible, you should use the recordings instead.

Note

You must assign the business roles from the following table to your user. For more information about roles assignment, see the System Setup Guide.

Business Roles

Business RoleBusiness Role ID
Z_S4C_GENERIC_ROLESAP S/4HANA Cloud Generic Role
BR_APR_ACCOUNTANT_FICAContract Accounting Accountant
BR_APR_MANAGER_FICAContract Accounting Manager
BR_COLL_SPECIALIST_FICAContract Accounting Collections Specialist
BR_CONF_EXPERT_APR_FICAContract Accounting Configuration Expert
BR_ADMIN_APR_FICAContract Accounting Administrator
BR_RECONC_SPEC_APR_FICAContract Accounting Reconciliation Specialst
BR_INVOICING_ADMIN_CINVConvergent Invoicing Administrator
BR_INVOICING_SPEC_CINVConvergent Invoicing Specialist

Note

Whenever ### is used, replace it with your group number.

Note

This exercise is based on the results of the exercise: Create a Contract Account.

Exercise Options

To perform this exercise, you have two options:

  1. Watch the simulation: to start the simulation, choose Start Exercise in the figure below.
  2. Perform the steps, as described below.
ExerciseStart Exercise

To perform this exercise, use the information from the following tables:

Header Data

Field NameValue
Document DateToday's Date -1 Month
Posting DateToday's Date -1 Month
Document TypeYA General Document
CurrencyEUR

Item Data

Field NameValue
Contract AccountCA_DE_###
Company Code1010
Main Transaction Y600 Other Receivable/Credit
Sub Transaction0020 Other Receivables
Amount480
Payment Lock ReasonA Payment Lock

Account Data

Field NameValue
Business PartnerBP_DE_###
List TypeALL All Items
Line LayoutYN1 Line Item Display - Basic View

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