Design Workshops
Design workshops are conducted to document tangible solutions to the delta requirements identified and prioritized in the Fit-to-Standard workshops. The design is documented for relevant business areas, solution capabilities, or business processes. It is not necessary to document requirements that are met by the pre-configured solution processes.
In new implementations, the detailed configuration activities and configuration design are documented outside the design document as configuration requirements. Each one should relate to a specific business process in the design document. In system conversions, the focus is on what configuration must change.
A master data design document should be produced, or in system conversions, the original document is updated. In new implementations, the master data design document is used later in the data migration design activity.
Functional specifications are produced for the WRICEF (workflows, reports, interface, conversion, enhancements, and forms) and development requirements listed in the design document. Functional specifications are required to produce accurate estimates for the realize phase. In some cases, functional specifications are completed during the Realize phase. In system conversion, existing functional specifications are updated.
The level of detail in the design document should enable implementation work to start in the Realize phase.
The following criteria are documented in a design document:
- Short description of the process (project and SAP S/4HANA specific)
- High-level business requirements
- Process flow diagrams: the baseline is always the SAP Best Practices process flow chart. Only the adjustments should be documented.
- Summary of configuration
- User roles
- Requirements for the authorization concept
- Necessary IT systems, e.g. systems interfaced to SAP S/4HANA
- Customization requirements and solutions
- Developments
- Organizational aspects
- Process quantification (data volume)
User Experience Design
After the Fit-to-Standard workshops have completed, partner LoB configuration experts will have a clear understanding of the business roles and app that should be enabled in the customer's new system. The SAP Fiori Launchpad allows a high degree of customization in the look and feel, so changes to the UI also need to be defined and prioritized. SAP delivers space and page templates that define how and where apps display on the launchpad for SAP standard business roles. However, if custom business roles are created, custom space and page templates need to be created and assigned to the relevant business role to ensure each end user sees the relevant and necessary apps on their personal launchpad screen to complete their job tasks.
