Fit-to-Standard Analysis / Design Workshops Overview
The purpose of Fit-to-Standard Analysis and design workshops are to define how the solution will be configured in the Realize phase of the SAP Activate Methodology. These workshops are an essential part of making sure the SAP S/4HANA Cloud Private Edition system fits the customer's needs.
For a new implementation, the focus is on evaluating the predefined solution in the sandbox system against the customer's requirements, and gathering configuration data and customization requirements. To accomplish this, partner LoB configuration experts demonstrate the business processes selected by the executive sponsors on the Digital Discovery Assessment in the sandbox system. It's important to remind the customer LoB experts that any change to the standard process is going to create more maintenance work for the organization through future release upgrades, so we are only looking for critical requirements that are absolutely necessary for these customer LoB experts to accomplish their job tasks in the system after go-live.
For a system conversion, the focus is on evaluating and selecting business processes to replace processes that cannot be converted, and evaluating new features the customer would like to add into their future system. Most processes from the customer's SAP ERP system will convert to SAP S/4HANA and be virtually the same. However, a small percentage of the processes are either covered in the compatibility scope, or have no successor and therefore a different SAP Best Practice process should be identified to replace it. Alternatively, the process can be rebuilt from scratch in the target system after conversion. The Fit-to-Standard workshops are only conducted to demonstrate and gather configuration information for processes that will be new in the SAP S/4HANA Cloud Private Edition system. The processes that are directly converted from SAP ERP to SAP S/4HANA will be evaluated for additional improvements that can be made after the Fit-to-Standard workshops have completed.
Preparation Tasks
| New Implementation | System Conversion |
|---|---|
| Download and review SAP Best Practices and documentation relevant for the project (based on known scope) | Analyze and understand SAP S/4HANA Simplification Items relevant for your system using the SAP Readiness Check |
| Setup initial system with pre-configured content | Setup initial system by either deploying a pre-configured sandbox system OR doing a full system conversion of a copy of the production system in a sandbox |
| Consultants to review functionality in the system and prepare system for workshops | |
Fit-to-Standard Workshop Tasks
| New Implementation | System Conversion |
|---|---|
| Set expectations with the business users; tie all discussion to business value and benefits | |
| Demonstrate the SAP Best Practices business processes and guide customer towards adopting standard business processes | Demonstrate the customer processes using the designed fit-to-standard system, determined in the Prepare phase, and review new innovations. |
| Decide whether to replace existing SAP GUI transactions with SAP Fiori apps | |
| Identify and document customization requirements | Identify and document requirements (some of these will be for SAP S/4HANA Simplification Items) |
| Prioritize all requirements | |
Design Workshop Tasks
| New Implementation | System Conversion |
|---|---|
| Prepare solution design for the identified requirements | Prepare solution design for the identified SAP S/4HANA Simplification Items and requirements |
| Visualize application for areas that require changes | |
Release Planning and Configuration Sprint Tasks
| New Implementation | System Conversion |
|---|---|
| Prioritize backlog of requirements | |
| Estimate relative effort of all changes | |