Configuring SAP SuccessFactors Employee Central

Objective

After completing this lesson, you will be able to recall the integration steps in Employee Central

Configuration: Employee Central Prerequisites

Before implementing EC to EC Payroll Integration in Employee Central, the following configuration and customization must be completed (not covered as part of this training):

  1. Access to update Provisioning Settings for EC Payroll

    Detailed steps can be found in the SAP Help documentation

  2. Administration access to SAP SuccessFactors EC Tenant
  3. Configuration of SAP SuccessFactors Employee Central
  4. Employee Central Payroll system at minimum support package level SAP_HR/EA_HR SPXX*

Caution

IMPORTANT: Go Live is only supported on the latest SP Release at the time. The only acceptable excuse can be that the latest Sync SP was only available a few weeks before Go-live (e.g. 4 weeks or less). Additionally, to use the full range of features for EC to EC Payroll integration you will need to have latest support package.

Note

This course covers the configuration required to integrate EC and EC Payroll with point-to-point integration.

Hint

If you already run Payroll with an ERP on-premise system and you want to migrate to SAP SuccessFactors Employee Central Payroll consider that the Employee Central Payroll system isn’t a continuation of the SAP ERP on-premise system. The system is initially set up as an empty system with the highest version of the software components needed to run payroll.

What does this mean for you?

  • Before you start data migration, you have to bring in Customizing by transport or ask SAP Cloud Operations to do it for you. If you need any add-ons, you need to request their installation as well. However, as no modifications or enhancements are allowed in the SAP coding in Employee Central Payroll, it might not be possible to bring all the code you had in your on-premise system into the Employee Central Payroll system. Therefore, you might need to find alternative solutions for issues that have been solved before by modifications or enhancements in the on-premise system. However, it’s possible to define new payroll functions and operations, implement Business Add-Ins, and create new development objects such as tables or programs in the customer namespace.

  • As this system can be on a higher release than your former on-premise system, it might be necessary to fill some database fields that didn’t exist in the old release in order to ensure that everything runs in the same way.
  • You have to accept the data as it is replicated from the Employee Central system. You can’t adjust the data manually in the payroll system.
  • It’s important that you test the final system setup and compare the payroll results with the results in the legacy system.

Configuration: SAP SuccessFactors EC Tasks

There are several tasks required for the setup of Employee Central for EC to EC Payroll Integration:

Update Data Models & MDF Information:

  • Refine Succession Data Model
  • Refining MDF Payment Information
  • Refining Corporate Data Model
  • Refining MDF Objects

Update Picklists:

  • Define Picklists

Check Payscale:

  • Check Payscale set up (not covered in demos)

Create Custom Field for Work Schedules:

  • Custom field for Work Schedules (no Time Off) - Add Picklist
  • Custom field for Work Schedules (no Time Off) - Enhance Data Model

Settings to Display Payroll Information in Menu and Customize Portlets or Payroll Block:

  • Configure Employee Files
  • Configure People Profile
  • Setting up Payroll Configuration
  • Payroll Unified Configuration
  • Choose to Use Default Portlets
  • Payroll System Configuration per Country
  • Setting up Pay Data in Payroll Block for Employee Self Service (for People Profile Only)

Check for payroll-relevant attributes of data models and picklists:

  • Payroll Implementation Check

Set up permissions for Admin and Users:

  • Giving Admins and Employees Required Permissions
  • Adapting the HR Role or Payroll Admin role
  • Giving standard users access to the Payroll Information page
  • Enhance Role Based Permissions

Set up check for retro dates:

  • Earliest Retro Check for Payroll

Set up API & API User:

  • Setting up API
  • Create API User & Assign Permissions

Set up Payroll Events:

  • Create Payroll Events in EC

Configuration: Checking Pay Scales

  • Checking of the pay scale data is included as a configuration step. This is a prerequisite for integration to ensure there are MDF Objects in Employee Central for the below fields:

    • Pay Scale Area
    • Pay Scale Type
    • Pay Scale Group
    • Pay Scale Level

Note

This data is set up as part of general settings in Employee Central and is not covered in this course.

Configuration: Payroll Unified Configuration

Payroll Unified Configuration is an optional user defined UI which enables configuration of Payroll tasks and infotypes for simplified processing. The infotypes or settings are dependent on the specified country. Custom infotypes can be included.

Employee Central Payroll must be enabled in Provisioning and EA-HR support pack 47 must be applied in the EC Payroll system to use this functionality.

For each country/region added to Payroll Unified Configuration, enter the relevant Employee Central Payroll system configuration details.

Prerequisites

You've configured SAP System Configuration. Refer to Configuring SAP Payroll Systems.

Procedure

  1. Go to the System Configuration tab.
  2. In the SAP System Configuration field, select the relevant Employee Central Payroll system name.
  3. The Payroll System URL field is populated with the URL of the payroll system associated with the selected SAP System Configuration. If SAP System Configuration is not selected, you can enter the Payroll System URL.

    Note

    For new customers, a new common super domain is provided for Employee Central Payroll such as the URL https://my[###]-payroll.hr.cloud.sap.

    For existing customers and partners, SAP SuccessFactors is providing an automated solution to help them migrate from the legacy domains to a new common super domain. For more information, refer to Common Super Domain.

  4. The Payroll System Client ID field is populated with the client ID of the payroll system associated with the selected SAP System Configuration. If SAP System Configuration is not selected, you can enter the Payroll System Client ID.
  5. Select Status as Active or Inactive to indicate whether the payroll configuration of the country/region is active or inactive.
  6. Set the Enable Enhanced Validation for Production to Yes to activate a country/region/region-independent enhanced validation for at least one country/region. For example, an enhanced validation could be one that prevents the import of event reasons that are already active in Employee Central.
  7. If the selected Country/Region is United States, enter Enable access to BSI TaxProfileFactory and Third Party Identity Provider URL for BSI TaxProfileFactory.

    For more information, refer to the Integrating SAP SuccessFactors Employee Central Payroll with BSI SaaS Solutionsguide.

  8. Choose Save.

Note

This course includes a demonstration of how to set up a Pay Statement in the Payroll Unified Configuration.

SAP SuccessFactors EC Configuration Demo Simulations

Step 1 - Refine Succession Data Model

ExerciseStart Exercise

Step 2 - Refining MDF Payment Information

ExerciseStart Exercise

Step 3 - Refining Corporate Data Model

ExerciseStart Exercise

Step 4 - Refining MDF Objects

ExerciseStart Exercise

Step 5 - Define Picklists

ExerciseStart Exercise

Step 6 - Custom Field for Work Schedules (no Time Off) - Add Picklist

ExerciseStart Exercise

Step 7 - Custom Field for Work Schedules - Enhance Data Model

ExerciseStart Exercise

Step 8 - Setting Up Payroll Configuration

ExerciseStart Exercise

Step 9 - Configure People Profile

ExerciseStart Exercise

Step 10 - Payroll Implementation Check

ExerciseStart Exercise

Step 11 - Earliest Retro Check for Payroll

ExerciseStart Exercise

Step 12 - Enhance Role Based Permissions

ExerciseStart Exercise

Step 13 - Setting up API

ExerciseStart Exercise

Step 14 - Create API User and Assign Permissions

ExerciseStart Exercise

Step 15 - Create Payroll Events in EC

ExerciseStart Exercise

Step 16 - Payroll Unified Configuration

ExerciseStart Exercise
Process Overview

This simulation will showcase the configuration steps in SAP SuccessFactors EC for the integration with EC Payroll.

Prerequisites

The following prerequisites must be met prior to performing the SFSF EC Configuration.

Steps

  1. Access to update Provisioning Settings for EC Payroll.

  2. Administration access to SAP SuccessFactors EC Tenant.

  3. Configuration of SAP SuccessFactors Employee Central.

  4. Employee Central Payroll system at minimum support package level SAP_HR/EA_HR SP28*.

    *Support package level SAP_HR/EA_HR SP47 is required for the Payroll Unified Configuration (step 16)

Result

As part of this demonstration, we will cover 16 configuration steps for implementing SAP SuccessFactors EC and ECP Integration.

Conclusion

After completing this unit you should now be able to:

  • Describe an overview of the configuration process for integrating SAP SuccessFactors Employee Central with Employee Central Payroll
  • Recall the integration steps and tasks to configure SAP SuccessFactors Employee Central
  • Access any useful and/or relevant resources

Thank you for taking this unit! Please revisit any sections that do not have a check-mark to complete.

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