Billing and Invoicing

Objectives

After completing this lesson, you will be able to:
  • Recall consumption and billable items, billing process, and invoicing.
  • Explain invoice creation, document flow, and process flow.

Consumption and Billable Items, Billing Process, and Invoicing

Diagram shows Consumption Item Class with components like basic data, item type, labels, and tools for charge analysis in SAP Convergent Charging, labeled as Consumption Item (CIT).
Diagram illustrating the components and functions of a Billable Item (BIT) in SAP Convergent Invoicing, including billing data, contract references, and integration with revenue accounting.
Billing process and invoicing explained: Billing details the aggregation of billable items, reducing BITs through subprocesses. Invoicing combines documents for customer receipts and ledger posting.

Generating Billing and Invoicing Details

This image sets the context for the system demonstration which follows.

Flowchart illustrating the billing process, from creating a subscription and revenue accounting contract to generating billing and invoicing details, and final revenue posting to the general ledger.
DemoStart Demo

Choose the following link to see or practice how to generate billing and invoicing details. After loading, choose Demo to view the process or Practice for interactive processing.

SAP Billing and Revenue Integration Management: Creating an Invoice - Overview

Flowchart detailing a subscription billing process, including stages from subscription order to invoice document with various billing items, usage events, charge plan, and algorithms for rating.

SAP Billing and Revenue Integration Management–Document Flow

  1. Data Selection of billable items
  2. Grouping into billing
  3. Aggregation of billable items
  4. Updating of database tables: billable items are moved into table-billed items

Setting Up Master Data - Process Flow

Master Data Process Flow

The entities used to set up master data in the BRIM solution are the following:

  1. A product in SAP BRIM is everything that can be sold to a customer. It can be a physical product, a service, or a subscription product (rate plans) that can be used to sell services with long-term agreements. A product consists of several characteristics like configuration, bill conditions, prices, and technical objects. Each of those characteristics will be explained later in this unit. A subscription product consists of a commercial part defined in Subscription Order Management (SOM) and a charge plan that defines the price configuration logic.
  2. Charge plans are created in SAP Convergent Charging (SAP CC) and linked to the product in SOM via Cross Catalog Mapping.
  3. Subscription Order (Provider order) and Change Order is a special form of a sales order that is used to sell subscriptions in SAP BRIM.
  4. Business partner represents the customer and can be a natural or a legal person.
  5. Contract Account is used to define billing related information for the Business Partner like Payment Terms.
  6. Contract (Provider contract) is used to manage the long-term agreement for services that the provider company offers to the customer. It is represented by a main rate plan item within a provider contract document.
  7. A Billing Plan can be created out of a Subscription Contract for recurring items.
  8. The Subscription Contract gets replicated as Provider Contracts to FICA, and CC.
  9. During transfer records Revenue Accounting Items are created.
  10. Based on the items in the Provider Contact, Revenue Accounting Order Items are created and a Revenue Accounting Contract is created.
  11. Based on the Service Types in the Provider Contract and the Billable Items (One Off Items) Performance Obligations are created.
  12. Based on the aggregation criteria defined in customizing, Billable Items are selected during the billing process and a Billing Document is created.
  13. Several Billing Documents are aggregated to an Invoice Document. This is handed over as a customer invoice and a FICA posting document is created.
  14. FICA Document.

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