Exploring the Award Scenarios Panel

Awards specify the quantity or amount of each item that you will source from awarded suppliers.

After bidding closes for an event, you can review responses and award items in the event to suppliers. This period is called the Review responses ​​ phase in guided sourcing and the Pending Selection state in classic sourcing.

When awarding suppliers, you may want to select a single supplier for all lots, or you might want to mitigate risk and award the business to two or more suppliers. This can be a complex procedure for a large event with numerous lots and line items and with multiple suppliers bidding for the business.

1. Project owners create one or moreaward scenarios that specify the amount (quantity or percentage) of each item that you will source from awarded suppliers. Award scenarios enable you to select suppliers and try out possible amounts of items that you will source from each selected supplier, as well as compare the outcomes of different scenarios before awarding items. You can award business to suppliers based on one or more scenarios; you may also choose to ignore or delete scenarios.

   SAP Ariba Sourcing supports the following types of award scenarios:

   1. Manual scenarios: You manually select suppliers and enter item allocations on the award page. You can also use manual scenarios with spreadsheets to export bid information to a spreadsheet, edit the spreadsheet to specify suppliers and allocations, then import the edited spreadsheet to the scenario.
   2. Optimization scenarios: With optimization scenarios, SAP Ariba Sourcing evaluates possible award allocations for you.
      1. An optimization scenario specifies a goal, such as minimizing the total cost.
      2. An optimization scenario can optionally include constraints, such as the minimum or maximum number of suppliers to award, and specify item groups or subsets of items to award.
      3. You then submit the scenario for evaluation, and SAP Ariba Sourcing determines the optimal suppliers and allocations for the scenario.
      4. SAP Ariba provides preconfigured optimization scenarios, such as the Best Bid scenario, which allocates 100% of each item to the supplier that submitted the lowest Extended Price for the item.
2. By default, a scenario must be awarded before you can award data to an external system.
3. If the event does not have an Approval for Award task, you select a scenario and create an award from the scenario. If an Approval for Award task is present, a scenario is submitted for approval, and an award is made after approval.
4. Notifications to all suppliers or the awarded suppliers can be sent.
5. If your site is integrated with an external system, you can send award information to the external system.
6. The event automatically changes to the Completed state after at least one award is submitted for each item in the event by default.

• Minimum Eligibility Criteria for Award: If your solution includes SAP Ariba Supplier Lifecycle and Performance, event templates can include a setting that defines eligibility criteria for awarding events to suppliers on either an event or line-item bases, based on their status in the supplier management process.
• Bid Analysis: shows bid data both graphically and in table format to help with bid comparison. Filters can be applied, and manual scenarios can be created based on the results
• Grading and Scoring: You can set minimum grades required to award items and require consensus grades to be submitted for items to be awarded

When an event is in the Review responses phase, you use the Award scenarios panel to view, edit, and create award scenarios with possible suppliers and award allocations, then create awards from the scenarios.

Select the Scenario Maker tab in the Award scenarios panel.

1. Multiple scenario cards are across the top of the page.
2. Scenario card for the currently selected scenario, which is outlined in blue. The table below the cards shows details about the selected scenario.
   • Select the more icon in the scenario card (...) for options to Copy, Delete, or Hide the scenario.
   • If the scenario is an optimization scenario, the option Edit constraints is also available.
3. Choose the Add (+) option to create a scenario.
4. Summary of the selected scenario (blue border).
5. A table organized with suppliers, proposed spend, percentage of total spend, and number of items awarded out of total number of items, for the selected scenario.
6. Expandable/collapsible Allocate awards panel for the selected scenario.
7. Expand the Allocate awards panel to full screen. Clear allocations will remove all items from the selected scenario.
8. Display scoring criteria, filter rows, show/hide supplier columns, download reports, import/export allocations from Microsoft Excel, and Change the currency to display money values.
9. The more icon (...) provides options to hide the supplier, or to allocate all items to the supplier by using Allocate to this supplier. You can also allocate all of an item to a supplier by clicking the cell at the intersection of the item and the supplier. For suppliers with awarded items, options appear to create a contract for the items awarded to that supplier, or to add the items to an existing contract.
10. Bidder rank, with percentage above best bid next to red arrow.
11. Down arrow lets you allocate by price or by quantity.
12. The more icon (…) for each item displays options to sort all supplier columns in the event based on bids for this item in ascending order (supplier with best bid is shown first) or descending order (supplier with worst bid is shown first), or to clear sorting.
13. They eye-shaped icon allows you to show or hide the Initial value and Historical value .