What are event audit logs?
Guided Sourcing logs significant event actions performed by participants, the project owner, system administrators, and the system. Project owners may use the log to verify that users participate, see when participants enter and exit the event, see when they downloaded attachments, help resolve disputes. Team members can see only the logs corresponding to the suppliers they invited.
Audit log entries are shown in a list, which contains the following columns:
- Date created: The time when the action occurred.
- Real user: The name of the user who performed the action.
- On behalf of: Typically the same as the real user. When a buyer surrogate bids for a supplier, the user name of the supplier.
- Action: The name of the action, such as Event edited and republished,Bidding ends; Event moves to Pending Selection state.
- Scope
- Details: Sometimes includes additional details. For example, if there is award optimization, the Details column states what kind of award optimization scenario the buyer submitted; best bid, best bid with limited number of suppliers, etc.
- Node: Node where the event is executed. This column is hidden by default.
How to view Guided Sourcing event audit logs
Project owners can find the audit logs by taking the following steps:
- In the upper-right corner of the event page, select the More Actions icon (...) and choose View options → View audit logs. The Event Audit Log page opens, showing a list of audit logs.
- Find log entries by using one or both of the following methods:
- In the search field, search for the entries by keyword.
- Select Show filters and apply one or more of the following filters:
- Date range
- User
- Action
- Scope
- Details
- Node
- Log type - Apply this filter to switch between system and user log entries
- Optional: Perform the following operations as necessary:
- Select the gear icon to open a selector for choosing the columns that can be hidden or displayed.
- To view the profile of a user, choose the hyperlink user name in the list.
- To view bid response details, choose the hyperlink text View response details in the Details column.
If a bid submission or bid award is logged, there is a View response details hyperlink in the Details column, which opens the Response details page. This page displays response details, such as who submitted the bid, the submission time, items in the bid, and item prices.
- To export audit log entries, choose the Excel Export icon on the upper-right corner of the list and select Export All Rows to export all rows and columns, or select Export Current Page to export only visible rows and columns (for example, if you search by keyword or apply filters, the rows filtered out are not exported; if you hide certain columns, these columns are not exported).