Using Bid Analysis to Award Guided Sourcing Events

Within the Summary panel, the Bid Analysis page can be used to evaluate bids that have been received in response to an event. Project owners can use the data in this page for analyzing the bids based on historical data, user-defined ranges, and various optimization scenarios.

The key capabilities of the Bid Analysis page include:

• Dedicated Bid Comparison and Bid Analysis sections for each sourcing event.
• Ability to compare bids with historical spend information and baseline spend, which is the total budget you set for an event, and view the deviations.
• Support for alternative bids and supplier-added line items.
• Several filtering options, including range-based filters and predefined filters.
• Ability to apply filters to out-of-the-box scenarios and create manual scenarios based on bid analysis filters.
• Ability to sort bids.
• Support for complex terms such as date, address, questions, attachments, and certificates.
• Support for cost breakdown information.
• Ability to view supplier ranks based on the supplier bid values for each line item in the Bid Analysis table view.
• Ability to create awards from the guided sourcing user interface.

Bid Analysis provides a tabular view of bid responses from different suppliers participating in a sourcing event.

Initially, Bid Analysis shows data based on the default filter selection.

Suppliers who fulfill all the items in the sourcing event and have the lowest bid compared to other participating suppliers can be identified by the trophy icon.

Supplier ranks are displayed based on the supplier bid values for each line item.

The following actions can be taken from the Bid Analysis page:

• Filter By streamlines data by customizing filter criteria.
• Show advanced options includes additional options for detailed bis analysis.
  • Add Range Filter - Further streamline bid responses by adding a range to select terms such as Price, Extended Price, and Percentage
  • Show Questions - Compare bids by reviewing supplier responses to questions in e sourcing event.
  • Show Outliers - Identify supplier bids that fall beyond e range criteria.
• Save Filters allows you to save your preferred combination of filters.
• Award allows you to award the entire project to a single supplier by clicking the respective button under the supplier's column in the table.
• Split Award allows you to award the project to multiple suppliers in required proportions by percentage or quantity.

The Bid Comparison portion of Bid Analysis contains an Overview section and an Item view.

• In the Overview section, you can find a bar chart summarizing bids received from the suppliers participating in the event. The X axis of the bar chart shows supplier bid response corresponding to the filter criteria (Roll-up Terms) assigned to the Y axis. The bar chart shows data for a maximum of 5 suppliers. If there are more than 5 suppliers participating in the event, data is paginated and you can use the pagination controls to navigate through the pages.
• The item view section provides a graphical representation of the bid responses by suppliers primarily from the perspective of items in the sourcing event. You can apply several filters to add or remove details as necessary. The X axis of the bar chart shows supplier bid response for selected items in the filter, corresponding to the term assigned to the Y axis.

Project owners can create a single award or split awards directly from the Award Scenarios’ Bid Analysis tab.

Before awarding items, project owners can use filters to display bid data in the Award scenarios’ Bid Analysis tab to understand deviations and identify outliers.

A number of predefined filters are provided in the Other criteria drop-down:

• Can fulfill all items views only those suppliers that have submitted bids for all items those suppliers are invited to bid for.
• Show primary bids only filters out the alternative bids and will show only the primary bids submitted by the suppliers.
• Include alternative bids displays all bids including the alternative bids.
• Within budget displays the bids that are within the baseline spend specified for the event.
• Show bids containing supplier added items displays bids that contain supplier-added items.
• Show bids with no supplier added items filters out bids that contain supplier-added items.
• Show preferred suppliers only displays any bids that are submitted by the preferred suppliers.

If you select any of these options, the other filtering options are revised to meet the criterion specified by the selected option. For example, if you select Can fulfill all items, only those suppliers that have submitted bids for all items that they were invited to bid for are listed in the Suppliers filter.

The Items filter contains any supplier-added items along with the items in the event and allows you to apply filters for them.

The Reset filters option on the Bid Analysis page helps users reset all filters to their default settings. When multiple filtering criteria have been configured, this provides a one-click option to return to the page's default view.

Filters can be saved for reuse and their results can be exported into Excel files.

You can award an event with line items to a supplier by using the Award button available for each supplier in the table view of the supplier bid responses in the Award scenarios’ Bid Analysis tab. You can choose to award all items to a supplier or award specific items to a supplier. To award a supplier for specific items, select the items by using the item filter and then click the Award button available for the specific supplier you want to award to.

When you award a supplier from the Award scenarios’Bid Analysis tab, a manual scenario is automatically created for the awarded supplier. You can view the details of the manual scenario in the Award scenarios’Scenario Maker tab.

To split the line-item award, you must enable the Split award toggle available in the table view of the Award scenarios’Bid Analysis tab.

When the Split award toggle is selected:

• an Award button is displayed next to the Split award toggle
• an Allocate by drop-down appears for each line item in the line items table

When you enable the Split award toggle, the Award button will no longer be visible for each supplier in the line items table. Instead, a single Award button will be visible next to the Split award toggle.

You can use the Allocate by drop-down to split the line-item award among different suppliers based on percentage or quantity. Following options are available in the Allocate by drop-down:

• Entire item: By default, the Allocate by drop-down is set to Entire item for each line item. Choose Entire item when you want to award the line item to a single supplier.
• Percentage: Select Percentage in the Allocate by drop-down to allocate a line item to multiple suppliers based on percentage.
• Quantity: Select Quantity in the Allocate by drop-down to allocate a line item to multiple suppliers based on quantity. You can allocate a portion of the total quantity to each of the suppliers.

After allocating a line item to multiple suppliers based on percentage or quantity, you can create an award for the line item by selecting the Award button that appears next to the Split award toggle.

Creating an award automatically creates an award scenario. You can view the details of the awarded scenario in the Award scenarios’ Scenario Maker tab.

When you enable the Split award toggle with the range filters specified, bids that do not match the specified range are highlighted in orange in the line items table. You cannot allocate these bids to any supplier.