As an HR IT Project Manager, Paula knows from her previous jobs that the use of multiple disconnected tools is one of many reasons why implementation projects fail. She remembers one of her last meetings with Alexander in which Alexander pointed out that there is no need to re-invent the wheel and that he recommends using SAP Cloud ALM Project Management. In that meeting, he has also explained the different phases of a project (such as Prepare, Explore, Realize, Deploy, Run) and has pointed out that these phases should not be mixed with the four steps from process perspective (Design, Build, Test, Deploy).
As there are many different tasks that need to be coordinated during the implementation project, Paula is concerned about how to successfully manage all of the project activities. Therefore, she meets Alexander again.
Manage All Build Activities
Alexander explains that the main tasks during the Build step are the setup of the system landscape and the work on the delta requirements that have been captured during the fit-to-standard workshop.
He points out that SAP ships project templates which are predefined sets of tasks that help customers such as Dreams without Limits accelerate their implementation. When Paula creates a project from a project template, the project acts as a container that helps in reporting and managing information. Paula can then define phases and milestones and, to use Agile methodology, she can create sprints that are aligned with the Realize phase of the project.
Next, Paula wants to know how she and her team should realize the requirement that they have collected during the fit-to-standard workshop.
Alexander points out that requirements can be broken down into user stories and tasks.
- A user story is a user need that needs to be fulfilled to provide a business value. It may or may not have an associated requirement. Alexander recommends that, when the customer want to use Agile methodology, they create a sprint schedule and assign user stories to sprints. User stories should then be created in such a way that they can be finished in one sprint.
- A task is an activity that is to be executed by a project member.
Alexander recommends that Paula reads the blog Creating User Stories and Sub-Tasks in SAP Cloud ALM to learn more about user stories.
SAP Readiness Checks allow an existing SAP system to be analyzed for a specified scenario, which can then help to scope and plan the customer's projects. There are different types of SAP Readiness Checks, such as SAP Readiness Check for SAP S/4HANA Upgrades (SAP Note, requires SAP Universal ID) and SAP Readiness Check for SAP SuccessFactors Solutions (SAP Note, requires SAP Universal ID). Results from an SAP Readiness Check can be exported to a format that is understood by SAP Cloud ALM. These checks can be run by selecting Task SourceSAP Readiness Check. For more information on SAP Readiness Checks, see the corresponding Online Documentation on the Help Portal.
At the end of this meeting, Alexander hands over to his colleague Carl Consultant to support Dreams without Limits during their implementation project. During this project, Carl needs to work closely with Peter Process, the Business Process Expert from Dreams without Limits.