Engaging Services Workers and Paying Service Providers in SAP Fieldglass

Objectives

After completing this lesson, you will be able to:

Engage SOW workers in SAP Fieldglass.
Pay services providers in SAP Fieldglass.

Approve an SOW Worker

Mavis gets a notification that a new SOW worker has been added to the Statement of Work, which she needs to review and approve.

ExerciseStart Exercise

Worker Registers in SAP Fieldglass

When the workers are approved by Mavis, they are invited to register in SAP Fieldglass. Once registered, they are then able to enter time and expense sheets, if required. Registration will also trigger any onboarding tasks that may be required before they can begin working.

Once all of those tasks are complete, the project can begin.

Worker Submits Time and Expenses

After Greg registers in SAP Fieldglass, he can begin entering his time worked and any expenses he may have incurred.

The time sheet entry process looks exactly the same for SOW workers as it does for contingent workers.

Marking Characteristics as Complete

Two weeks after the project start, the buildout of WorkingNet’s workstations is well underway. In fact, the re:CrewIT team just passed a significant milestone: they are 50% done! Sheila opens the statement of work in SAP Fieldglass and marks this event complete so that re:CrewIT can get paid for completing this project milestone.

screenshot of a supplier's SOW characteristic page highlighting the Mark as Complete button

Mavis has been keeping a close eye on the workstation setup and she has been delighted that re:CrewIT is delivering on time. She is notified Sheila has marked the 50% event complete in SAP Fieldglass and approves the event.

screenshot of the buyer’s SOW Characteristics page highlighting the Approve button

Paying the Service Provider

Approving Completed Characteristics and Time and Expenses

When Mavis receives the notice that a characteristic has been marked complete, she would review the characteristic. If it is indeed completed, she would accept it.

At the same time, after Greg submits his time and/or expense sheets and Mavis approves them…

Invoices are Auto-generated

…an invoice is automatically created in the application and sent to both WorkingNet and re:CrewIT.

WorkingNet then pays re:CrewIT the amount on the invoice, and re:CrewIT then pays the workers.

This process continues until Sheila marks all characteristics as completed.

Completing the Project

When Sheila marks the 100% Complete characteristic as having been completed, Mavis approves it in the application, an invoice for the final $100,000 is generated and re:CrewIT is paid.

The project is then considered complete.

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