Procuring a Contingent Worker in SAP Fieldglass

Objective

After completing this lesson, you will be able to create a job posting and explain the contingent procurement workflow in SAP Fieldglass.

The PMO Assisted Job Posting Workflow

The creation of a job posting in SAP Fieldglass is a three-step process:

Setup,
Augment, and
Review and Submit.

In some tenant configurations, the hiring manager will complete all three steps.

However, WorkingNet follows the best practice of having what’s called the PMO Assisted workflow configured. With this workflow in place, the hiring manager would complete only the Setup step; the details required in the Augment step would be defined and owned by the program management office.

side-by-side screenshots depicting the creation of a job posting using the PMO Assisted workflow, whereby the hiring manager completes the setup step and the program office completes the augment and review steps

1	With Setup, the information of the overall need is entered: the position, the dates the worker is needed, the location where the worker will be working, etc.
2	With the Augment step specific details are added, such as the anticipated pay and bill rates, the estimated budget details, the job posting distribution rules, and any other rules that must be defined for the position. This is information that the PMO is better able to manage.
3	The PMO is also responsible for the Review and Submit step.

Create a Job Posting

Let’s step through the process Mavis followed to hire Joe to fill the temporary position she had open on her team.

Using the PMO Assisted workflow means that she only has to complete the Setup page of a new Job Posting; Brian at the Program Office will complete the Augment page.

ExerciseStart Exercise

Approving a Job Posting

Because WorkingNet uses the PMO Assisted workflow, once a hiring manager finishes the initial Setup step of a job posting, the Program Office steps in to review and complete the second Augment page. So, when Mavis wraps up her part of the job posting, it gets passed over to Brian in the PMO for the final touches.

Watch the video to learn what Brian needs to do to finalize and submit the job posting.

Distributing a Job Posting

WorkingNet has set a distribution rule to automatically distribute fully approved Job Postings to a predefined list of Suppliers they have partnered with for positions like the one Mavis is trying to fill. So, once Mavis’ job posting is approved in the system, SAP Fieldglass will automatically distribute it.

These Suppliers are notified that WorkingNet has released a new Job Posting. Sheila over at re:CrewIT, for instance, can then review the details of the Network Engineer position that Mavis created. Sheila feels she has the perfect candidate—Joe—so she decides to submit him to the open position.

When responding, Sheila includes information such as:

screenshot of the supplier’s setup page of the job posting showing that Joe Worker has been added as a job seeker

1	His first and last name;
2	His unique Security ID, comprised of his birthdate and the first two letters for his first name;
3	The date he is available to start;
4	Whether he is going to be submitted for other positions;
5	If his Workforce record should be visible to the buyer;
6	And his resume.

Next, Sheila enters the rate information for Joe, based on what was requested by WorkingNet. Once she completes all the necessary information, she clicks submit to send Joes application to WorkingNet to review.

If other Suppliers have received the Network Engineer job positing, they would respond and submit their own job seeker applications in the same way.

Review Job Seekers

When Mavis receives the job seeker submitted by Sheila at re:CrewIT, Mavis has the opportunity to thoroughly review the application and determine whether or not she wants to move forward with the candidate.

ExerciseStart Exercise

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