Analyzing the Basics of Collaborative Requisitioning

A collaborative requisition is a process in which buyers and suppliers work together to define the specific details of a material line item. It allows for collaboration and negotiation between the involved parties to achieve the best possible price and supply of goods.

1. Cost savings: Collaborative Requisition allows businesses to find suppliers who offer competitive pricing, which can lead to cost savings. By comparing different suppliers and negotiating favorable terms, businesses can reduce their procurement costs and improve their bottom line.
2. ​Quality control: Collaborative Requisition enables businesses to identify suppliers who can provide high-quality goods. Through collaboration and negotiation, you evaluate and select the best options for your company.
3. ​Risk mitigation: Collaborative Requisition helps to work with multiple suppliers, which reduces dependence on a single supplier.

In other words, the Collaborative Requisition helps identify the best opportunity for the business by providing a quick overview of each supplier's offerings in terms of needed goods, price, and terms.

To enable the Collaboration Requisition button, you have to submit a Service Request to support this feature. 

To maintain Collaborative Requisitions, users must be assigned to the correct user groups. Below are the user groups associated with the feature:

​Dynamic Collaboration User – for permission to collaborate with multiple suppliers when procuring customer catalog and non catalog goods items, including punchout items.

​Collaboration Super User – for permission to manage Collaboration Requisition suppliers (change) during the collaboration and at the end of the collaboration.​

End Collaboration – for permission to finish the collaboration.​

​Purchasing User – with permission to create requisition.

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For comprehensive details on basic configuration, refer to the following link: https://help.sap.com/docs/buying-invoicing/collaborating-with-suppliers/performing-dynamic-collaboration-for-requisitions

To initiate collaborative requisitions in the SAP Ariba Catalog, click on the Non-Catalog requisition icon.

Next, you must describe the item that you want to purchase:​

• Description
• ​Commodity code
• ​Partial commodity code​
• Quantity​
• Unit of Measure​
• Price​​

After that, click on: Enable Collaboration.

After you click on: Enable Collaboration, you are required to enter extra pricing details, if quantity-based pricing or unit conversion pricing, is used. You have three options to use:

After you click on: Enable Collaboration, you are able to invite suppliers to your collaboration. You can only add suppliers that are created in Ariba SAP.

​After you click on: Enable Collaboration, you are able to choose the bidding type.​

• Closed - no bidding fields are visible to the supplier.
• Open: Amount - lowest amount and price are visible to the supplier.
• Open: Amount, Rank - lowest amount, price, proposed rank, and supplier rank are visible to the supplier.
• Open: Amount, Rank, Supplier - lowest amount, price, lowest supplier, proposed rank, and supplier rank are visible to the supplier along with the supplier names.

​After you finish filling in the necessary information, click Add to Cart.

Subsequently, you can add more items to your requisition and Proceed to Checkout.