Describing the Supplier Registration Process

In the context of this course, a persona represents a user type that might use SAP Ariba Supplier Management solutions similarly. We can group individuals into personas based on how and when their job role is involved in the supplier management process.

The following personas may be involved in the supplier registration process:

• Supplier manager
• Finance user
• Supplier

Let’s meet the people who will represent these personas:

The SAP Ariba supplier registration process involves five main steps:

1. Starting a new registration
2. Filling out registration questionnaires
3. Making approval decisions for new registration questionnaires
4. Updating registration questionnaires
5. Making approval decisions for updated registration questionnaires

The specific activities performed in each step, and the individuals who complete them, vary depending on the type of registration and how the process is set up in your site.

In this video, you’ll learn about the supplier registration process in greater detail, including how the personas you’ve met might participate.

Administrators define your company’s specific supplier registration process in the supplier registration project template. The template determines:

• The number of external registration questionnaires and the number of internal questionnaires, if any, and their content
• Registration approvers and whether there are different approval flows and other tasks for new registrations versus questionnaire updates
• Whether other tasks are part of the registration workflow
• Whether or not denial of an internal questionnaire affects the supplier's registration status in a new registration
• How long external questionnaires remain open so that suppliers can submit their answers