Understanding the Supplier 360° Profile

Objectives

After completing this lesson, you will be able to:
  • Search for a supplier and Apply filters to supplier search results.
  • Describe the components of the supplier 360° profile.

Supplier Management Search Results

From the supplier search results page, you can:

  • Refine the list of results using filters on the left side of the page.
  • Click any supplier's name to see their 360° profile. This view includes all of their profile information. If you are a category or supplier manager assigned to the supplier, you manage registration, qualification, and other processes from there.

Supplier search results pages include some permanent filters, such as commodity categories, regions, registration status, preferred category status, and ERP integration status. Your company may set up additional, custom search filters in your supplier management processes.

The Supplier Management tab of the SAP Dashboard is displayed.

Supplier 360° Profile

Profile AreaActions
SummaryView basic information about the supplier, including primary contact, location, statuses, and origin
ContactsManage external contacts and primary supplier manager
ERP dataView questionnaire answers mapped to ERP fields, information from an integrated ERP, and integration status
Public profileView information from the supplier’s linked Ariba Network account
CertificatesView the supplier’s certificates that were collected using questionnaires
RegistrationView and manage tasks, questionnaires, and process flow for registration
Qualifications

View and manage qualification, disqualification, and requalification*

View and manage process qualifications**

PreferredView and manage preferred category statuses
QuestionnairesView and manage modular supplier management questionnaires associated with the supplier
ProcessesView and manage both qualification and miscellaneous lifecycle processes**

*In sites that use supplier qualification and disqualification projects to manage qualifications

**In sites that use process projects to manage supplier qualifications

The supplier 360° profile shows all of the information your company has about a supplier. If you’re a category or supplier manager, you also manage the supplier in their 360° profile.

You view a supplier's 360° profile by clicking the supplier's name on the Supplier Management dashboard or in search results. The navigation bar on the left side of the page includes different areas for specific activities and types of information; the areas you see will vary depending on which solutions your company has purchased.

The Summary area shows you basic information about the supplier, including primary supplier contact details, the supplier address, registration and overall qualification status, ERP integration status, and (if the supplier was created from a supplier request) the original information submitted in the supplier request.

The Contacts area shows you all of the external contacts associated with the supplier, as well as the internal supplier manager, if assigned.

The ERP data area shows you all questionnaire answers that are mapped to ERP-related fields, any information from an integrated ERP system, and the current integration status of the supplier.

The Public profile area shows you information from the supplier's Ariba Network account, but only if the supplier’s account in linked to your site.

The Certificates area shows you all of the certificates that were collected from the associated supplier. Each certificate has a summary card that shows its name; whether it is valid, expiring, or expired; and its expiration date.

The Registration area shows you the questionnaires, tasks, and workflow for an in-progress or completed supplier registration.

The Qualifications area shows you qualifications and disqualifications for the supplier. If your organization uses supplier qualification and disqualification projects to manage qualifications, this area shows you the questionnaires, tasks, and workflow for supplier qualifications, disqualifications, and requalifications. If the process project feature is enabled in your site, you can start, cancel, or renew process qualifications in this area.

The Preferred area shows you the preferred category statuses for the supplier.

The Questionnaires area shows you the questionnaires, tasks, and process flow for the modular questionnaires associated with the supplier.

The Processes area is only available in sites where the process project feature is enabled. It shows both qualification and miscellaneous lifecycle processes.

Supplier IDs

SM Vendor ID
The ID of the supplier in the new architecture
  • Generated when supplier added to unified vendor model
  • Visible in supplier 360° profile
ERP Vendor ID
The ID of the supplier in the integrated ERP system
  • Generated by buyer’s ERP
  • If supplier originates in SAP Ariba Supplier Management, a VDR number is used as a placeholder until integration
  • Visible in supplier 360° profile
Ariba Network ID (ANID)
The ID of the supplier’s account in the Ariba Network
  • Generated when supplier creates an Ariba Network account
  • Visible in supplier 360° profile after supplier answers buyer’s questionnaire
System ID
The ID of the supplier in SAP Ariba classic architecture
  • Generated when supplier replicates from new architecture to classic architecture
  • Not visible in supplier 360° profile
  • Used internally by SAP Ariba only (links common and partitioned supplier records)

Suppliers in SAP Ariba Supplier Lifecycle and Performance are associated with various IDs, many of which are visible in the supplier’s 360° profile.

When a supplier is added to the unified vendor model (also known as new architecture) through an approved supplier request, manual data import by a site administrator, or via integration with an ERP system, SAP Ariba automatically assigns a unique SM Vendor ID to the supplier. The SM Vendor ID is visible in a supplier’s 360° profile and will begin with the letter S. An example of an SM Vendor ID is S20180425.

Each supplier also has an associated ERP Vendor ID that is visible in their 360° profile. If a supplier originates from an approved supplier request, SAP Ariba will assign a unique placeholder value, known as the VDR number, as the ERP Vendor ID until that value is replaced by the ID generated by the integrated ERP. If your site is not integrated with an ERP system, the VDR number will remain as the ERP Vendor ID. An example of an ERP Vendor ID for a non-integrated supplier is VDR3219001. If a supplier originates from an integrated ERP system, no VDR number will be assigned because the ERP Vendor ID has already been generated. An example of an ERP Vendor ID for an integrated supplier is 00076858.

When a supplier responds to the first questionnaire that your company invites them to complete, typically during the registration process, a link is established between the supplier’s Ariba Network account and your company’s SAP Ariba site. After the link is established, the supplier’s Ariba Network ID (ANID) is visible in a supplier’s 360° profile. An example of an Ariba Network ID is AN01515437016.

Supplier data replicates from the new architecture to the classic architecture. After replication, the supplier has an associated System ID that is not visible in the supplier’s 360° profile. The System ID is used internally by SAP Ariba to link partitioned supplier records to common supplier records to avoid duplicate suppliers. An example of a System ID is ACM_138697354.

Explore the Supplier Management dashboard and the supplier 360° profile

In this simulation, you will explore the Supplier Management dashboard and a supplier 360° profile.

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