<p>about your learning experience to help us improve.</p>

You've completed

cleanFiles/bookmap_Outline_of_asset_accounting_processes_en-US_learning-sap-com_lsc-prod.zip (MMCP-DROPZONE) - 2025-02-18T13:17:13.000Z

Posting Acquisitions for Fixed Assets with Quantity

<div id="content"><div class="parentsection"><div class="section"><p tabindex="0">The Bike Company received an invoice for 30 chairs. These are categorized as low-value assets (LVAs). Kevin needs to create a master record for the chairs that specifies the quantity.</p><p tabindex="0">Lisette tells him, that as a rule, the asset master data is created without a unit of measurement, because the assets are valuated individually. This prevents the user from always having to enter one piece when capitalizing the asset. However, the quantity function is useful for the collective processing of LVAs.</p></div></div><div class="parentsection"><div class="section"><img style="max-width:900px;max-height:none" class="image 1_1_landscape" title="The figure illustrates the process of acquiring and capitalizing 30 chairs, each valued at a total net price of 15,000 EUR, as per the supplier invoice. The chairs are categorized under the asset class LVA, with a complete write-off depreciation over one year. One asset master record is created with a description LVA 20YY and a base unit of measure as PC (Piece). The capitalization of the asset post involves with the amount of 15,000 EUR and a quantity of 30 pieces." alt="The figure illustrates the process of acquiring and capitalizing 30 chairs, each valued at a total net price of 15,000 EUR, as per the supplier invoice. The chairs are categorized under the asset class LVA, with a complete write-off depreciation over one year. One asset master record is created with a description LVA 20YY and a base unit of measure as PC (Piece). The capitalization of the asset post involves with the amount of 15,000 EUR and a quantity of 30 pieces." src="/service/media/F1151_05_en-US_media/F1151_05_en-US_images/QuantityFunction.png" tabindex="0"><div class="imageCaption"></div><ol><li tabindex="0">Low-value Asset (LVA) is a special type of asset. In this example, depreciation is carried out completely in the year of the acquisition.</li><li tabindex="0">If you enter a unit of measure in the master record, the quantity becomes a required entry field when the asset is capitalized.</li></ol></div></div></div>

The Quantity Function

<div id="content"><div class="section"><p tabindex="0">Get some insights by following Lisette and Kevin on their way through the system.</p><div class="kalturaVideoLessonWrapper"><div aria-label="Learn how to create asset master data with quantity and post 30 chairs" class="kalturaVideoLessonContainer" data-testid="video" id="1_90zuw6od"></div></div></div><div class="section"><p tabindex="0">Help Kevin manage fixed assets and post the 30 chairs in the <strong>Post Asset Acquisition and Quantity Adjustment</strong> app.</p><div class="simulationTile exercise"><div class="content"><span class="simulationLabel">Exercise</span><a href="https://learnsap.enable-now.cloud.sap/pub/mmcp/index.html?show=project!PR_5B2DBCC6D837EA82:uebung" target="blank" class="simulationButton">Start Exercise</a></div><div class="simulationImage"><img src="/illustrations/simulation-exercise.svg" alt="Create Asset Master Data with Quantity piece, Post with quantity the acquisition for 30 chairs, Check in the asset master record whether 30 chairs are stored" class="no-zoom"></div></div></div></div>

Create Asset Master Data with Quantity, Post, and Analyze

Performing Asset Accounting Processes in SAP S/4HANA

Create Asset Master Data with Quantity and Post 30 Chairs

The Byte company is updating the cafeteria equipment and has received 30 chairs worth $15,000 for its canteen. The chairs individually are low-value assets. In the system, we create a single asset master record for these 30 chairs. We choose asset class 5,000, low-value assets. We enter the name Chairs. Typically, Asset Master Data is created without a unit of measure. However, we want to post 30 chairs to this asset, so we select PC for Peace in the base unit of measure field. We assign the cost center 1010-1101 to the asset. In the Valuation tab, the useful life indicates that chairs are depreciated entirely in the year of acquisition. We create the master record and the system assigns the asset number starting with 8 and ending in dash 0 for chairs. To post the invoice, we choose Post, Post Acquisition, Post Acquisition Non-Integrated. We enter the net acquisition value of 15,000 euro. When we simulate the document, we receive an error message. Since we defined the unit of measure in the Asset Master Record, the quantity is now required in the Acquisition Posting. We enter 30 in the quantity field. We simulate again, and as there are no errors, we choose post. After posting, we check the asset in the Manage Fixed Assets app. The acquisition costs of 15,000 can be seen, as well as the plan depreciation of 15,000. Under the Ledger tab, we see the capitalization date for the 30 pieces. As a second example, let's assume we receive another 30 chairs of the same type. We post a supplier invoice for these, and directly debit the assets using the Post Acquisition Integrated AP app. We enter the document date, reference, and vendor account. We enter the gross amount of $16,500, the tax of $1,500, and the tax key 1i. The posting key to debit asset accounts is 70. We select the master record of our low value asset, Chairs. We enter transaction type 100 for an external assets acquisition, and the net value of $15,000. The system gives us an error. The quantity field is required again, also in this app. We enter a quantity of 25 pieces and post the document. The document ending in 7 has been posted. Let's check the result in the asset master record. In the Ledger tab, we see 55 pieces instead of 60. We entered 25 instead of 30 pieces in the last posting. To correct the error, we choose Post, Post Acquisition, Post Quantity Adjustment. The asset number is automatically copied. We enter the missing 5 pieces in the quantity, and post. An accounting document is created. Now we recheck the asset master. We can see that 60 pieces are displayed correctly. Let's look at the values in detail. The 60 chairs have been purchased for 30,000 euros. This value results from the first two documents of 15,000 each. The 60 pieces result from 3 documents with 30, 25, and 5 pieces each. The third document ending in 30 only contains the quantities without acquisition values.