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Posting Non-Integrated Acquisitions for Fixed Assets

<div id="content"><div class="parentsection"><div class="section"><p tabindex="0">Kevin is responsible for an invoice from a company car, but the situation is more complicated than that. Start the video below to see what happened.</p></div></div><div class="parentsection"><div class="section"><div class="kalturaVideoLessonWrapper"><div aria-label="Learn how to create an asset master record and capitalize the asset in this informative video. Understand the process and which app to use for non-integrated acquisition." class="kalturaVideoLessonContainer" data-testid="video" id="1_csnwd3f7"></div></div><p tabindex="0">Lisette tells Kevin to use the <strong>Post Asset Acquisition and Quantity Adjustment</strong> app. Let's have a look at how to correctly make use of the app.</p></div></div></div>

Non-Integrated Scenarios

<div id="content"><div class="section"><p tabindex="0">Now it’s your turn. Help Kevin posting the company Car in the <i>Post Asset Acquisition and Quantity Adjustment</i> app.</p><div class="simulationTile exercise"><div class="content"><span class="simulationLabel">Exercise</span><a href="https://learnsap.enable-now.cloud.sap/pub/mmcp/index.html?show=project!PR_B5431010BCCCDEAC:uebung" target="blank" class="simulationButton">Start Exercise</a></div><div class="simulationImage"><img src="/illustrations/simulation-exercise.svg" alt="" class="no-zoom"></div></div></div></div>

Post an Acquisition and Analyze

<div id="content"><div class="section"><p tabindex="0">After checking the documents, Kevin realizes that the acquisition value of the company car is incorrect. The accessories of the company car (such as the new winter tires) were posted as an expense (travel costs account).</p><p tabindex="0">Kevin does not want to reverse the invoice document. Instead, he makes an adjustment posting. He posts asset balances against expense travel costs account. Therefore he needs to use the <strong>Post Asset Acquisition and Quantity Adjustment</strong> app. To prevent the clearing account from being determined automatically, he fills out the offsetting account field with the travel costs account.</p></div><div class="section"><p tabindex="0">Now it’s your turn. Help Kevin post the asset balances against expense in the <strong>Post Asset Acquisition and Quantity Adjustment</strong> app.</p><div class="simulationTile exercise"><div class="content"><span class="simulationLabel">Exercise</span><a href="https://learnsap.enable-now.cloud.sap/pub/mmcp/index.html?show=project!PR_D9FE816944F2B0A9:uebung" target="blank" class="simulationButton">Start Exercise</a></div><div class="simulationImage"><img src="/illustrations/simulation-exercise.svg" alt="" class="no-zoom"></div></div></div></div>

Post Asset Balances Against Expense and Analyze

<div id="content"><div class="parentsection"><div class="section"><p tabindex="0">The <strong>Bike Company</strong> has received a credit memo for the company car. Kevin wonders how the credit notes received can now be posted. Lisette explains to him that the right transaction type for the credit memo is crucial.</p><p tabindex="0">To enhance Kevin's understanding of the process, Lisette aims to demonstrate it directly within the system.</p></div></div></div>

Credit Memos (Received)

<div id="content"><div class="section"><p tabindex="0">To follow Lisette’s explanation about the how to post the credit memo with the correct transaction type, follow her along the system by watching the following screencast.</p><div class="kalturaVideoLessonWrapper"><div aria-label="" class="kalturaVideoLessonContainer" data-testid="video" id="1_qtopr28e"></div></div></div><div class="section"><p tabindex="0">In this example, Accounts Payable has already entered the credit memo. The following posting exists: Vendor on debit side against clearing account on credit side. Therefore, use the <strong>Post Asset Acquisition and Quantity Adjustment</strong> app.</p><p tabindex="0">Now practice yourself. Now practice yourself.</p><div class="simulationTile exercise"><div class="content"><span class="simulationLabel">Exercise</span><a href="https://learnsap.enable-now.cloud.sap/pub/mmcp/index.html?show=project!PR_20C359E3D5BD7D97:uebung" target="blank" class="simulationButton">Start Exercise</a></div><div class="simulationImage"><img src="/illustrations/simulation-exercise.svg" alt="Post the debit asset clearing account against the asset balance account on the credit side, check the posted financial accounting document" class="no-zoom"></div></div></div></div>

Post Credit Memo and Analyze

Performing Asset Accounting Processes in SAP S/4HANA

Learn how to create an asset master record and capitalize the asset in this informative video. Understand the process and which app to use for non-integrated acquisition. Watch now!<br><br># This description was auto-generated #

Unit 2 Lesson 01.mp4

My colleague from the accounts payable department has posted the invoice. However, because there was no master record for the car, he has posted asset clearing account against vendor, including tax. Okay, I understand. And now your task is to create the asset master record and capitalize the asset. Am I right? That is correct. Which app should I use to do this? For non-integrated acquisition where the vendor is not included in the posting, use the post asset acquisition and quantity adjustment app. The posting record should be asset balance against clearing account. The clearing account is determined automatically by the program.

Learn how to post a credit memo for a company car in this video transcription. Follow step-by-step instructions using the Vendor Integration and Create Supplier Invoice Advanced app.<br><br># This description was auto-generated #

How to Post the Credit Memo with the Correct Transaction Type

In this first example, we receive a credit memo for our company car purchased in the current fiscal year. The credit memo is posted with vendor Integration. In the Create Supplier Invoice Advanced app, we choose a transaction credit memo. The date of the credit memo we received is February 29, 2024. After the reference field is filled, we enter the gross credit amount of 2750 in the amount field. The tax amount is 250. We enter the supplier number, S4C04, under the details tab in the invoice party field. We select the asset tab. Since the credit memo was selected as a transaction, the asset is posted too with a credit. To search the company car, we choose the input help. To find the company car, we select the asset class 3100. We choose the company car ending in 1 that was purchased in the current fiscal year. The capitalization date is January 1st, 2024. The net value of the credit memo is 2500 euro. The quantity can be left empty, since no quantity specification is defined in the master record of the asset. The balance is 0. Before we post, we simulate. Since this is a credit memo, the asset balance sheet account for motor vehicles is credited. We choose Post. Let's check the impact in the Manage Fixed Assets app. In the detailed view of the company car, we can see on the Ledger tab page that the company car was acquired in the current fiscal year on January 1st, 2024. The accumulated acquisition costs are now 37,500. This results from the original acquisition costs of 40,000 for the car and the credit memo of 2,500 euro. The transaction type is 105, credit memo and invoice year. We can choose display journal entries. Let's look at the complete journal entry of the credit memo for Ledger 0L. The credit memo from the company car has been posted to G/L account 16004000 Motor Vehicles. Let's look at the same for Ledger 2L. The balance sheet account 16004000 Motor Vehicles is posted in credit with 2500 Euro. The tax amount is 250 on the credit side, and 2750 is the debit for the payables. Let's look at a second example. We receive a credit memo of 2500 for a company car capitalized in the previous year. Our colleague in Accounts Payable has already entered the credit memo, which would be a debit for the vendor to credit, the asset clearing account. We select the company car purchased in the previous year. To enter the credit memo for this asset, we choose Post, Post Acquisition, Post Credit memo. The main asset number has been transferred. The business transaction type is credit memo. We enter the asset value date of February 29, 2024. We enter the net credit memo amount of 2500. After we choose enter, the system issues an error message. The document cannot be posted. The asset was acquired in the previous year, however the program determines transaction Type 150 for credit memos for assets acquired in the current fiscal year. The year of acquisition is set to current year. We change this to prior year. This enables the system to determine the appropriate transaction type 160 credit memo in the following year. The posting is made to the asset clearing account with 2500 on the debit side. The asset balance sheet account for motor vehicles is credited 2500 for both ledger 0L and 2L. This posting generates the document ending in 29. Let's look at the impact of the credit memo on the asset values. The acquisition value of 40,000 at the beginning of the fiscal year is reduced by the credit memo of 2,500 and is now 37,500. Let's check the journal entry. Under the Journal Entries tab, we see the document of the credit memo for the current fiscal year with transaction type 160 credit memo in the following year. We can open the details to have a closer look at the document. The posting debits the asset clearing account with 2500, and credits the asset balance sheet account for motor vehicles with the same amount, 2500 for Ledger 0L. The same posting has been made in Ledger 2L.