Personalizing SAP Fiori Launchpad

End users can personalize their own variant of the SAP Fiori launchpad (FLP). The settings can be accessed via the User Actions Menu. You can get information about the user account, appearance, language, and region.

Depending on the configuration of the FLP for the user, the following settings can be changed:

• Selection of design theme
• Switch between spaces and home page
• Activation of user profiling
• Settings around language and region
• Maintenance of default values
• Appearance and behavior of notifications
• Configuration of personalized search

The default values in the FLP settings can be used to set initial values for selection fields when starting applications. The only exception is ABAP transactions, which still rely on the SET-/GET-parameters in SU3/SU01 transaction.

When a user starts the FLP the first time, all SET-/GET-parameters from his back-end user account are copied to the default values. This should make it easier for new users previously working in SAP GUI to step into SAP Fiori. Unfortunately, this only happens once.

The default values can be single, several or even a range of values. The changes of single values are copied to the SET-/GET-parameters, but not the additional values or ranges. It is recommended to only use the default values in SAP Fiori. For more details, please read SAP Note 2519765 – Synchronization of Fiori User Default Values with Backend SET-/GET-Parameters.

Since SAP S/4HANA 2020, the spaces concept can be used to structure the SAP Fiori launchpad. A space is visualized as a ribbon or tab at the top of the FLP and defines a frame for one or more pages. A page consists of sections showing tiles in the same way as groups have done before.

Tiles are organized in catalogs in the system. These catalogs hold all technical information to start an application. To show a tile in the FLP, it is embedded in a page. Pages are then assigned to spaces, which define the structure of the FLP for a user.

Spaces and pages are defined centrally in the system, but only spaces can be assigned to roles. Sections are an integral part of pages and can also be created by the user in their launchpad.

Let's see how the SAP Fiori launchpad can be further personalized. Applications require an app descriptor if they are to be called from the SAP Fiori launchpad.

Watch the video to learn about the SAP Fiori app descriptor.

The first version of My Home in SAP Fiori 1.0 was a business group part of the only existing page. With the introduction of SAP Fiori spaces, My Home grew to an SAP Fiori page, where the user could create sections and add tiles in various sizes. With SAP Horizon, a completely reworked My Home was introduced including many new personalization options.

My Home consists of four sections:

• To-Dos
• Pages
• Apps
• Insights

Next to each section header, a small arrow opens a menu offering more functions for the section and access to the My Home Settings. The My Home Settings button in the User Actions Menu leads to the same popup.

In Layout, the four sections can be rearranged or hidden. Pages, Insights Tiles, and Insight Cards allow you to define the elements seen in My Home. In Advanced, it is possible to export and import the personalized content.

The only section missing in the My Home Settings is Apps. Apps are managed directly in My Home. You can add apps as favorites in two ways:

1. Choose Add Apps in the Apps section to open the app finder and select an app from a catalog.
2. On an SAP Fiori page assigned to your user in FLP, choose Edit Current Page in the User Actions Menu and choose Add to My Home in the context menu of a tile.

The first way comes in handy if you browse all apps assigned to you without concerning, if the app is already part of any page. It is a search for functionality rather than process. The second way instead allows you to bring an app in the foreground, which may be the start of a bigger process the user regularly runs from a page. It is about getting faster access to this process.

App favorites can be organized in app groups in the Apps section. There are two ways to achieve this. The prerequisite for both ways is that the apps are already added as favorite:

1. Choose Create Group in the context menu of the Apps section, enter a group name and color, and select the apps from the list of favorites.
2. Drag and drop an app favorite onto another one and enter a group name and color.

After the app group was created, extra apps can be added or removed and the name and color can be changed via the context menu of the app group. The Delete button deletes the app group and favorites. The Remove All Apps button instead deletes the app group but keeps the apps as favorites.

To enter the action mode for personalization of a page, choose Edit Current Page in the User Actions Menu of the FLP. In this mode, sections can be added, hidden, and deleted. Tiles can be removed and new ones can be created and rearranged. When adding a new tile to a section in the action mode or choosing App Finder in the User Actions Menu, the app finder is shown. Here, the user can choose tiles from all catalogs assigned to their user role.

There are five different tile sizes possible on pages, showing less information the smaller the tile gets:

• (Basic) Tile
• Wide tile (since SAP S/4HANA 2021 FPS01)
• Flat tile (since SAP S/4HANA 2021)
• Flat wide tile (since SAP S/4HANA 2021)
• Link (tile)

(Basic) Tiles and wide tiles have the same height, show all available information, and are arranged in the same line(s). Analytical and news tiles are special types of (wide) tiles showing even more information.

Flat (wide) tiles only show the title, icon, and preview data. They are arranged in their own line(s) separated from (wide) tiles.

Links are the smallest "tiles" showing only the title and subtitle. They are arranged in their own line(s) separated from all other tiles. They are quite useful to save space on the screen, especially if no preview data is available or needed.

The SAP Fiori themes SAP Belize (Deep) (introduced with SAP Fiori 2.0), SAP Quartz Light/Dark (introduced with SAP Fiori 3), and SAP Fiori Morning/Evening Horizon are not only a design for HTML-apps like SAPUI5, but also for applications running in SAP GUI. Beside changing colors and font, using one of these themes in SAP GUI does also change the structure of the UI.

Well-known functions such as SAVE or BACK change their position according to the rules of SAP Fiori. Finalizing actions are defined in the SAP Fiori design guidelines to be visible in the lower-right corner or the BACK button must be in the upper left corner. This all works out-of-the-box by using the SAP Belize or SAP Quartz theme with SAP GUI.

SAP Belize is available as of SAP GUI for HTML with SAP Kernel 7.49 and SAP GUI for Windows 7.50, but only if the user connects to an SAP S/4HANA 1610 or a newer SAP S/4HANA release. With SAP GUI for Windows 7.60, SAP Belize is available for all SAP products.

SAP Quartz is available as of SAP GUI for HTML with SAP S/4HANA 1909 and SAP GUI for Windows 7.70. A full documentation of all designs for SAP GUI and their prerequisites is available in SAP Note 710719 – SAP GUI family and visual designs ("themes").

SAP Horizon is available as of SAP GUI for HTML with SAP S/4HANA 2023 and will be available with SAP GUI for Windows 8.10.

Adding transactions to the FLP has been possible since the release of SAP Fiori 1.0. However, in SAP Fiori 2.0, with the automatic adaptation of the design and behavior of SAP GUI to SAP Fiori, it is even more attractive.

The easiest way to add transactions is by accessing the User Menu or SAP Menu of a mapped ABAP system. The mapping must be done by an administrator. However, once this is complete, creating a tile for an ABAP transaction is as easy as adding any other app to the FLP.