Creating Down Payment Request

After Kevin has entered the purchase order with the down payment, Kevin must generate a purchase order requisition to be able to pay the down payment automatically using the payment program.

Kevin has different options to create a down payment request.

• The Monitor Purchase Order Down Payments app
• The Manage Supplier Down Payment Requests app

In the Monitor Purchase Order Down Payments app, the defined down payments can be checked, and a down payment request created.

The purchase order with stored down payment information is displayed. The existing down payment data is transferred to the down payment request.

Create Down Payment Requests manually

Usually, the system automatically creates down payment requests from suppliers based on the supplier’s purchase order. However, if a supplier requests a down payment, that was not specified in the purchase order, for example, by sending an e-mail or a fax, you can create it manually. Once the payment run has made the down payment, the payment run also automatically clears the corresponding down payment request. Sometimes, you might need to clear the down payment request manually, for example if differences occur because you paid less, split the payment, or made the payment manually.

To learn more about the down payment request workflow, press play.

Kevin analyzes the impact of the down payment request on the open items of the supplier.

Down payment requests are recorded using the special G/L indicator F.

These down payment requests are noted items, represented as single-line entries in the Accounts Payable subledger and displayed as open items.

Individual account assignments that are only used to remind the respective department of due payments or payments to be made. It is not updated in the general ledger.

The payment program can access noted items for further processing.

• Create down payment requests using Monitor Purchase Order Down Payments app.
• Transfer existing down payment data to requests.
• Manually create requests if not specified in purchase orders.
• Use special G/L indicator F for noted items.