Explaining the Impact on the Standard Accounting Extract (SAE)

FBT can have a significant impact on your SAE which, in turn, affects how you process financial data from SAP Concur.

In this lesson, we will look at how FBT affects your SAE. We will focus on an Expense Type that requires attendees and frequently has a mix of attendee types: Entertainment - Clients.

We'll start by examining the areas of the configurations that have the biggest impact on how key data appears in the SAE.

Accounting Administration

This is the area where the SAP Concur system gets the default Account Codes for each Expense Type. The system will use these codes unless told otherwise by another configuration. FBT is a configuration that can override the default code.

Here, you can see the default Account Code for Entertainment - Clients is 610040. If no other configurations exist, the SAP Concur system will use this code for all non-tax instances of this Expense Type on all expense reports, including those for your Australian users.

Tax Administration - Reclaim Amount

How the default Reclaim Amount is calculated can be found in the Tax Administration area of the configuration. This amount will appear in the SAE as the Report Entry Tax Reclaim Posted Amount (column 231) for the rows that represent taxes. (You might also need to evaluate column 235 to see if the amount had any adjustments).

Here, you can see the Reclaim Rate is 100% (the total tax for that expense can be reclaimed) for expenses taxed at the standard rate, which includes Entertainment - Clients. If no other configurations exist, the SAP Concur system will use this amount for the tax records related to Entertainment - Clients expenses.

Tax Administration - Reclaim Code

The default Reclaim Tax Code is also found in the Tax Administration area of the configuration. This code will appear in the SAE as the Report Entry Tax Reclaim Code (column 236) and Report Entry Tax Allocation Reclaim Code (column 238) for the rows that represent taxes.

Here, you can see the Reclaim Tax Code is A7 for expenses taxed at the standard rate, which includes Entertainment - Clients. If no other configurations exist, the SAP Concur system will use this code for the tax records related to Entertainment - Clients expenses.

Configuring FBT will impact and possibly override the configurations above. Let's take a look at the FBT configuration and see how. Below is the list of FBT configurations for the Expense Type, Entertainment - Clients.

Now that we know how FBT effects your users and integration data, let's take a short quiz to see what you have learned.