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Defining Roles and Glossary of Terms

Objectives

After completing this lesson, you will be able to:

Understand the roles to access and manage the Invoice Payment Manager solution.
Explain standard terms used in the Invoice Payment Manager solution.

Roles to Access the Invoice Payment Manager Solution

Roles

In this section, you will learn about the available roles you need to access and set up the virtual cards configuration and Invoice Payment Manager tool.

Role	Description
Invoice Payment Manager	The Invoice Payment Manager role is required to set up and use the Invoice Payment Manager solution. The User Admin can assign this role to one or more Invoice users based on the need.
Vendor Manager	The Vendor Manager role is responsible for creating and managing vendor profiles for Concur Invoice. For Invoice Pay, this includes updating vendor profiles with a default payment method type and the information required to process payments by this method.

Steps to Assign the Roles

Steps

Go to Administration → Company → Company Admin → User Permissions.
Select the Invoice tab.
Select the user who needs to have the role assigned.
Select the Invoice Payment Manager role under the Available Roles and then choose Add.
Repeat step 4 for the Vendor Manager role.
Select Save to complete the changes.
Now that you have learned about the available roles needed to access and set up the virtual cards configuration and Invoice Payment Manager tool, let's dive deeper and review a list of standard terms and definitions for the Invoice Payment Manager solution.

Glossary for the Invoice Payment Manager Solution

The following glossary lists standard terms and definitions for the Invoice Payment Manager solution.

Automated Clearing House (ACH)

Automated Clearing House (ACH) is a secure payment transfer system between U.S. financial institutions that acts as the central clearing facility for all nationwide Electronic Fund Transfer (EFT) transactions.

Concur Invoice uses the CTX EDI 820 compliant format for this transaction.

Bank: The institution that provides funding services.

Batch: A collection of payment demands scheduled for payment and sharing the same funding account.

Batch Close: The date the batch no longer accepts new payment demands.

Batch Open: The date the batch is created and begins accepting payment demands.

Batch Schedule: The defined close and send dates for the batch.

Batch Send: The date the system sends the payment demands for processing.

Credit Memo: A batch type that shows that a payment demand batch has an outstanding credit with a vendor.

Due Date: The scheduled payment date. This is calculated at initial creation from Invoice Date plus Payment Terms and may be overwritten.

Funding Bank Account Confirmation: Process where the funding bank account is validated by Invoice Pay.

Funding Date: The date on which the payment batch will be funded.

Invoice: A request for payment of goods and services.

On-Demand Import: An import that can be performed from within the Invoice user interface, instead of using SAP Concur overnight services to perform the job.

Payment Cycle: The number of days from initiation of funding invoice to actual payment.

Payment Demand: A collection of invoices to the same supplier.

Payment Method: Manner in which funds will be provided to the vendor.

Payment Provider: Third party company that facilitates payments to vendors on behalf of customers outside of Concur Invoice.

Payment Terms: The period (in calendar days) allowed for a buyer to pay off the amount due to a vendor (for example, Net 30, 60, 90).

Supplier/Vendor: Party providing goods or services to the customer.

Vendor Import: Importing supplier banking, address, contact, and other information can be done overnight or on-demand, using a data file or directly inputting the information via the user interface.

Now that you know the basics, let's move on to your tasks to set up the Virtual Card Payments configuration.

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