Attendances are times when an employee acts on behalf of the employer, regardless of where the work takes place physically. Even if the employee is physically absent from the office, for example, in the case of home office or business travel, the employee is still acting on behalf of the employer, and the attendance needs to be managed. Attendance management can be done via the Time Sheet functionality.
The Time Sheet allows for tracking all attendances (working time, overtime, administrative time, business travel, etc.), allowances, and on-call duties in a single time sheet. Via time recording profiles, employees can automatically receive time sheets for positive or negative time recorders, and they include all relevant company policies (e.g., shift premium calculation and overtime compensation). When time is recorded in the Time Sheet, an online evaluation is done immediately to determine the straight time, overtime, shift premium, etc., based on the company’s business policy and stores the result in pay types for submission to Payroll. In addition to Time Sheet, Time Tracking can cover broader Time Attendance Scenarios.
There are several ways an employee can record their time in the Payroll Time Sheet, depending on the time recording variant and time recording method assigned to the employee in their Job Information.
Time Recording Variants
There are two time recording variants used to record times:
- Duration-Based Recording
- Clock Time-Based Recording
Duration-Based Recording
Duration-Based time recording is a time recording variant based solely on the duration of the work one records for a specific period in hours and minutes. The start and end times of the recorded time are not relevant.
Clock Time-Based Recording
Clock Time-Based time recording is a time recording variant based solely on automatically generated and manually entered start and end times of work. Break times may or may not be deducted from the duration of record time entries, depending on legal regulations, collective agreements, contracts, or other provisions within one organization.
Time Recording Methods
For any selected time recording variant, employees can record their times using one of the following methods:
- Positive Time Recording
- Negative Time Recording
- Overtime Recording
- Absences Only Time Recording
Positive and negative time recording are the most commonly used methods. In combination with time recording variants, there are different processes for the Time Sheet.