Explaining SAP SuccessFactors Employee Central Time Sheet

Attendances are times when an employee acts on behalf of the employer, regardless of where the work takes place physically. Even if the employee is physically absent from the office, for example, in the case of home office or business travel, the employee is still acting on behalf of the employer, and the attendance needs to be managed. Attendance management can be done via the Time Sheet functionality.

The Time Sheet allows for tracking all attendances (working time, overtime, administrative time, business travel, etc.), allowances, and on-call duties in a single time sheet. Via time recording profiles, employees can automatically receive time sheets for positive or negative time recorders, and they include all relevant company policies (e.g., shift premium calculation and overtime compensation). When time is recorded in the Time Sheet, an online evaluation is done immediately to determine the straight time, overtime, shift premium, etc., based on the company’s business policy and stores the result in pay types for submission to Payroll. In addition to Time Sheet, Time Tracking can cover broader Time Attendance Scenarios.

There are several ways an employee can record their time in the Payroll Time Sheet, depending on the time recording variant and time recording method assigned to the employee in their Job Information.

Based on the content in this section, please review the list of implementation decisions your company may need to make before implementation begins and discuss them with your stakeholders, project team, and SAP SuccessFactors implementation consultants. In this way, you will be better prepared to begin the implementation.

• Think about all absence types the employees can request. Should the employee book all? Or should some of them be booked by a manager or administrator?
• Does your company have different absence types for different employee populations? If yes, which employee attributes determine the eligibility for those absence types?
• Does your company have any fixed limit duration for absence types? If yes, what is the limit?
• From the three absence categories (simple absences, absences with account, and leave of absence), which ones does your company use?
• How many different work schedules does your company have? Please include part-time employees as well.
• Does your company have employees working on shifts? If yes, how long is the work pattern? Does it include night shifts?
• Does your company have a policy regarding the approval process for absences? If yes, what are the different possible workflows?
• Does your company allow managers to request time off on behalf of the employees?
• How often are the employee work schedules adjusted?
• Is there a specific Time administrator role in your company? Or is this duty included in another HR role?
• Does your company usually pay employees the earned time account balances during the termination process?
• Does your company have holiday buy/sell schemas? If yes, what is the company policy?
• Think about all attendances the employees can record and needs to be managed. Which attendances (like working time, overtime, administrative time, business travel, and so on) need to be tracked in your company?
• Does your company allow managers or time admins to record time on behalf of the employees?

• Attendance management allows you to track working time, overtime, administrative time, and more by using Time Sheets.
• Time recording can be done using two variants: Duration-Based, where time is recorded for a specific period in hours and minutes, or Clock Time-Based, where time is captured by entering start and end times.
• The available time recording methods are Positive, Negative, Overtime, and Absences Only.
• Recorded time is evaluated for payroll submission, including the calculation of shift premiums and overtime.