Name: How to Set Up Material Determination for Project Billing - SAP S/4HANA Cloud Professional Services
Uploaded: 2021-7-20
Duration: 396 s
Description: This microlearning will showcase how to setup material determination by maintaining Project Billing profile in Billing Project - S/4HANA Cloud Professional services.Check out the following links for additional learning:help.sap.com/learningjourneys

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<div><div>This microlearning will showcase how to setup material determination by maintaining Project Billing profile in Billing Project - S/4HANA Cloud Professional services.<br><br>Check out the following links for additional learning:<br><ul><li><a target="_blank" rel="nofollow noopener noreferrer" href="https://help.sap.com/learningjourneys">help.sap.com/learningjourneys</a><br></li></ul></div></div>

How to Set Up Material Determination for Project Billing - SAP S/4HANA Cloud Professional Services

Hello everyone, Welcome to another openSAP microlearning for SAP S/4HANA Cloud Professional Services. My name is Shilpa and I'm a Product Manager for SAP S/4HANA. In this microlearning, we will focus on project billing. And as you might know by now, flexible material determination is one of the key highlights of project billing. Therefore, let's see with a short video how material determination can be set up by maintaining project billing profile. Let's get started. To be able to carry out material determination, you must start by having a project billing profile. To do this, let's select manage your solution app, and then select configure your solution. And search project billing. Here you can see maintain project billing profile. Click on Configure. You can create a project billing with profile name CMPRJ001. And you can maintain this profile for all material configuration related to project billing. For the purpose of demo our billing profile has already been created and some of the material determination settings are maintained. Please note that in status systems, some demo data is already provided, however, not in Q and P systems. Let's first look at the materials. Let's select new entries and enter 1010. For correct billing both quantities and cost needs to be transferred. Now let's enter T007 as our material. At this stage, additional specific criteria that enables material determination can be defined. So let's select it and then click on Project Billing Material Determination tab. We will now select new entry and click on field name and select activity type as the field name. And enter T007 as the value. Let's then add GL Account. Then enter YBPS_T000. And save. In this case, a posting to a certain account with an indication of a certain activity type will lead to a determination of our materials T007. Instead of specifying a particular GL Account, we use a cost element group as a superior object. This means that posting to any account assigned to the cost element group, YBPS_T0000 is relevant for this material determination process. So through an additional attribute, activity type T007, we establish an unambiguous assignment to the T007 material. Next up, e-material determination. Let's select add New Entries and then enter 2005. And I will select E005 as my material. For expense material determination, we would only need cost to be transferred to the billing as we do not measure or count expenses and are not interested in the quantities. Now let's select it and then click on Project Billing Material Determination tab. And I will again select New Entries. And I will click on GL account as field name and enter five YBPS_E005 as the Set Name. For the material determination, we are indicating a certain cost element group, a posting to an account assigned to this cost element group that is in this example YBPS_E005 will ensure that material E005 will be determined as a building material. Next, coming to H- and L- materials. For hardware and licensed materials, quantities as well as costs are relevant for the billing. Similar to time materials, the cost element group to which the relevant cost account is assigned must be maintained. In this example, all the postings to any account assigned to the cost element group YBPS_H000 will lead to a H001 material. It is, however, also possible to maintain a more granular material determination according to your business needs. The same logic is also applied for licensed materials. Next up, U-materials. U-materials are the usage-based billing materials, also requires transfer of both costs and quantities. And the setup is similar to time-related billing, meaning indicating a cost element group with a GL account as an attribute and activity type. Alternatively our material as in this example, can be used as an attribute depending on how the posting of actuals is carried out. Finally, S-material determination. The setup and material determination principal for S-materials, which represents purchase services, is the same as E-materials. So that was a very short demo with which we learned how material determination can be set up for further learning. Do checkout our offerings on open SAP. Thank you for listening and stay tuned for updates.