Name: Importing Hotel Discounts in SAP Concur
Uploaded: 2025-4-14
Duration: 310 s
Description: The Import Hotel Discount feature allows you to update your hotel discount entries in bulk. This includes deleting all entries, adding new entries, or updating existing entries.

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<div><div><p>The Import Hotel Discount feature allows you to update your hotel discount entries in bulk. This includes deleting all entries, adding new entries, or updating existing entries.</p></div></div>

Importing Hotel Discounts in SAP Concur

The Import Hotel Discount feature allows you to update your hotel discount entries in bulk. This includes deleting all entries, adding new entries, or updating existing entries. You will need to have the Travel System Admin permission, and your company's travel configurations must be available on the Company Travel Configuration page. To access Import Hotel Discounts, place your mouse pointer over Administration. Select Travel System Admin. Select Import Hotel Discounts. Negotiated hotel rates must first be loaded into the GDS by the TMC before they can be displayed in Concur Travel. Your TMC should confirm that they can see the rates in the GDS before you proceed with importing the hotel discounts. You will need to obtain the hotel's Property ID and Chain Code from your TMC for use in the import file. If you are adding new hotel discounts, use the Download Sample CSV or Download Sample Excel template files. For this example, you will see how to update an existing hotel discount template for a travel configuration. Select the drop-down arrow to choose a company travel configuration. Select Choose. Select Export Properties for this company. Select Open. The existing hotel discounts display in the file. You can use this file as a backup for your current discount entries. Note that the reports are per travel configuration, not company -wide, so you should update the file for each travel configuration. We strongly recommend the following best practices when working in the import file. Never change the import file column labels. Never change the import file cell format. The cells should always be formatted as text. Make sure that you save your import file with the same extension as the sample file that you downloaded. For example, .xls or .esv file formats. Proofread your file before you import it. Your changes cannot be reversed after you import the file. The only way to reverse your changes is to re import the file. The Property ID, Chain Code, and Hotel Name fields are required. The other fields are optional, but provide you with the functionality to display customized notes for that hotel, or add preference rankings. This is the Property ID that locates the hotel property within your TMC's GDS. This is the Chain Code that corresponds with the hotel in your TMC's GDS. Note that if the incorrect chain code is loaded, you will not see your negotiated rates in Concur Travel. The Hotel Name field dictates how the hotel name displays in the Corporate Discounts section of Concur Travel. This field will not update how the hotel name is displayed in the search results. The Discount Code field is optional and is the rate access code that is used in the GDS to retrieve your negotiated rates. You can enter the optional two-letter ISO country code to determine the currency for a hotel rate. If you do not enter a country code, Concur Travel will assume the TMC PCC's currency. You can find country codes at: www .iso.org/obp/ui/#search. You can enter the optional contract rate for the property. The contract rate will not change the amount for your negotiated rates available in Concur Travel and can be used in conjunction with your travel policy rules. You do not need to enter the CD Number unless the hotel requires it. Enter your optional notes if you want them to display in the hotel search results. Note that HTML is not supported and there is a limit of 255 characters. The Preference number is optional and sets the ranking for a property. 10 is the most preferred, 5 is preferred, and 4 is less preferred. Zero is not preferred, and will display in the results without a preference ranking. The Seasonal Rate fields are optional and specify the date ranges with different contract rates. When you are done entering your hotel discount properties, select Save. Select X to close the window. You can now update the travel configuration hotel discounts. Browse for and select the updated file. Select Choose File. Double-select the file. Select Upload properties for this configuration. The file is successfully imported. You can also delete hotel discounts by travel configuration. This should only be done if there are properties you want removed and you are prepared with an import file that includes all properties you want loaded. This concludes our demo. Thank you for watching.