Name: Working as an Invoice AP User in SAP Concur
Uploaded: 2025-6-13
Duration: 201 s
Description: In this video you will see how the back-office employees use the vendor invoice information to create the payment request, attach the invoice image to the request, and then assign the payment request. This process assists with Invoice that are sent to accounts payable.

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<div><div><p>In this video you will see how the back-office employees use the vendor invoice information to create the payment request, attach the invoice image to the request, and then assign the payment request.  This process assists with Invoice that are sent to accounts payable.</p></div></div>

Working as an Invoice AP User in SAP Concur

If your organization employs a centralized accounts payable process you can use SAP Concur invoice features to streamline the process of creating, submitting and approving payment requests. Using a centralized AP process, the back office receives a payment request from a vendor for goods or services that a front office employee ordered on behalf of the organization. The back office employee uses the vendor invoice information to create the payment request, attach the invoice image to the request, and then assign the payment request to the employee who ordered the goods or services. The employee then verifies the information and submits the request for approval. Select the Invoice menu. From the Invoice Manager page, select unassigned invoices. You will see a list of unassigned requests. To assign a request, select the appropriate request. Select Assign. Search for and select the appropriate user. Select the Use New Request Owner's Employee Copy Down values in this request checkbox to copy the selected user's cost objects to this request. If you clear this checkbox, the request will retain the original cost objects. Click Assign. You can also use the auto-assign feature to automatically assign any unassigned payment request to you as the Invoice AP user when you open the request. To auto-assign a request, click the invoice name of the appropriate request. Select Edit. You will see a notification that the request will be auto-assigned to you if you proceed. Select OK. With the request assigned to you, you can perform specific tasks in addition to viewing the details. Select Actions. Unassign. To unassign from the owner, you will be required to provide a comment for this action. Upload Image. To attach an image, such as an invoice or W9 form, to a payment request. Delete Image to delete an image associated with a payment request. Change to Non-PO to remove from the PO matching rule set. Delete Invoice to delete a payment request. Only an unassigned payment request can be deleted using this option. Select Print to print a payment request using one of the following options. Invoice, the request is displayed in a standalone payment request window for printing. Invoice scan fax cover page. The request is displayed in a standalone fax cover page window for printing with barcodes and other details. Select Details. From the details menu you can view comments, audit trail and approval flow for the open request. When you are ready you will select Assign to assign the payment request to the appropriate user for review and submittal. This concludes the video.