Importing Data via the Managed Gateway

You can configure the SAP Ariba Strategic Sourcing Suite to use the SAP Integration Suite, Managed Gateway for Spend Management and SAP Business Network (Managed Gateway) to import materials and Bills of Materials (BOMs) from SAP ERP or SAP S/4HANA.

Your site must be configured to use the SAP Integration Suite, managed gateway for spend management and SAP Business Network to integrate with SAP ERP or SAP S/4HANA. Contact SAP Ariba Support to enable the ENABLE_CIG_INTEGRATION site parameter. This parameter determines if SAP Ariba Strategic Sourcing Suite uses the SAP Integration Suite, managed gateway for spend management and SAP Business Network, instead of an SAP Ariba cloud integration adapter, to integrate with SAP ERP.

When the ENABLE_CIG_INTEGRATION parameter is set to true, SAP Ariba Strategic Sourcing Suite uses the SAP Integration Suite, managed gateway for spend management and SAP Business Network to integrate with SAP ERP.

In this case, both BOM and PIR will use the SAP Integration Suite, managed gateway for spend management and SAP Business Network for integration.

SAP ERP buyers integrated with SAP Ariba Strategic Sourcing Suite can import the following master data for both indirect and direct sourcing activities.

• Organizational data:
  • Plant
  • PlantPurchaseOrg
  • CompanyCode
  • PurchaseOrg
  • PurchaseGroup
• Cross application configuration data:
  • Payment Terms
  • Incoterms
• Material master:
  • Material master (materials and bills of materials)
  • Item category
  • Approved Manufacturer List (AML)
  • ERPCommodityCode
  • Purchase Info Record (PIR)

When buyers import the master data for the first time, SAP Ariba recommends that you choose the Full load mode. Buyers can use the incremental load for subsequent run to import master data records that have been added, modified, or deleted since the last master data import event.

SAP Ariba processes the master data records as follows:

• When buyers import the spend data for the first time, SAP Ariba imports all the data from the SAP ERP to the SAP Ariba Sourcing. On a subsequent run using the Full Load option, SAP Ariba only imports the newly added data and updates the changed values for the existing data.
• When buyers run the incremental load event, SAP Ariba only imports the newly added data, updates the changed values for the existing data, and deletes the data no longer required.
• When material master data is exported, it includes plant-specific data and language-dependent data. When buyers import cross application master data for Incoterms, the master data includes Incoterms language associated data.

Material Master (MM) contains information on all the materials that a company procures or produces, stores, and sells. It is the company's central source for retrieving material-specific data. It is the central repository of information on materials (such as inventory levels) for the enterprise.

When buyers using the SAP Ariba Strategic Sourcing Suite integrated with SAP ERP import material master data, they can receive classification data such as class types, class names, and characteristics along with the material master data that they import to SAP Ariba Sourcing (including to Product Sourcing) from SAP ERP. The classification value allows buyers to categorize materials based on their characteristics. Classification data also enables buyers to search and find materials more easily.

When buyers import material master data from SAP ERP to SAP Ariba Sourcing, SAP ERP provides the classification information in the ItemMasterClassificationInfo.csv file. ItemMasterClassificationInfo.csv contains class and classification information along with Classification sequence and material number. Classification sequence is a combination of the internal object number, class type, class name, and characteristic value.

Note: The SAP Ariba Material Master export contains materials and bills of materials information, including AML data.

Integration with SAP Ariba Strategic Sourcing Suite enables SAP ERP or SAP S/4HANA to create purchase info records based on award information from SAP Ariba Strategic Sourcing Suite. Buyers using SAP Ariba Sourcing integrated with SAP ERP or SAP S/4HANA through SAP Integration Suite, managed gateway for spend management and SAP Business Network can include custom fields in the LineItemData/General Data section of the purchase info records.

When SAP ERP receives the award information from SAP Ariba Strategic Sourcing Suite, SAP ERP creates a purchase info record for each of the line items in an SAP Ariba Strategic Sourcing Suite award. When a purchase info record is successfully created, SAP ERP sends the purchase info record (PIR) number to SAP Ariba Strategic Sourcing Suite. If a purchase info record is already available for a line item and if there is a change in any of the values associated with that item in the newly received award information, SAP ERP modifies the corresponding purchase info record.

If SAP ERP encounters errors while creating or modifying a purchase info record, SAP ERP sends an error message to SAP Ariba Strategic Sourcing Suite. The error message contains the details of the error.

Additional fields can be mapped to the purchase info record using the ARBCIG_PURCHASE_INFOREC enhancement spot.

SAP ERP supports custom fields in the LineItemData/General Data section of a purchase info record. These custom fields are used for including additional information about the material or the supplier information in the purchase info record document.

• Configure SAP Ariba to use SAP Integration Suite for seamless ERP integration, replacing the cloud integration adapter.
• Enable the ENABLE_CIG_INTEGRATION parameter for integration with SAP ERP through the managed gateway and Business Network.
• Full load mode is recommended for initial master data import; use incremental load for updates and deletions.
• Material Master import includes classification data to categorize materials, enhancing search and retrieval efficiency.
• Custom fields can be mapped in purchase info records, supporting additional material and supplier details in documents.