Using Fast Entry (PA70)

The fast entry of the master data function enables you to simultaneously create and edit the same infotype or subtype record for more than one employee.

The SAP Standard contains the following infotypes in the infotype selection list:

• Recurring Payments/Deductions (0014)
• Notifications (0128)
• Additional Payments (0015)

The Master Data Fast Entry (PA70) reduces the amount of time needed to enter bulk data into the system. The master data fast entry is used to process personnel data in the same infotype for many employees simultaneously.

When using the master data fast entry, you are presented with a view in which only the input fields where you must enter data for the employees selected display. The employees, on the other hand, are recorded en masse in a fast entry screen at the end of the processing.

With the PA70 fast entry of the master data function, you do not have to enter the infotype record for each employee individually. You can enter data for many employees simultaneously on one screen containing just the required entry fields for the respective infotype.

The use of PA70 fast entry is explained in the following overview steps:

1. Step: Start the transaction PA70 – Fast Entry
2. Step: Select the period and the infotype and possibly the subtype
3. Step: In this step you have to select the personnel numbers.

   You have the following two options:

   1. Directly enter personnel numbers on the fast entry screen (or manually list the personnel numbers on the fast data entry screen before the data entry.)
   2. List the personnel numbers using a report based on specific search criteria
4. Step: Select default values

   In addition to the personnel numbers, additional entries such as wage type and amount must be made in the fast entry. To optimize administration, these default values can be suggested for all selected personnel numbers.

Creating Master Data Records Using Fast Entry

When using fast entry to maintain HR master data, you can create an infotype record for multiple employees within a single screen.

1. Start the transaction PA70 – Fast Entry and the Fast Entry screen appears.
2. Choose the period and the infotype you want from the infotype selection list or enter the name/number of the infotype directly in the field Infotype.

   • The default menu in the standard system currently includes the infotypes Recurring Payments/Deductions (Infotype 0014), Notifications (Infotype 0128). and Additional Payments (Infotype 0015).

   • In the Enter Personnel Numbers section, choose Enter in fast entry screen
   • Choose Create

3. 1. The system displays the fast entry screen for the selected infotype. All of the fields on this screen can be maintained. Enter the personnel numbers of the employees for whom you want to create an infotype record.

   2. You can enter the personnel numbers directly. Maintain the required field values for each employee and save your entries.

      You have created new infotype records for the employees that you specified.

      You can configure other infotypes to appear in the default menu for fast entry.

Using a Report to Create Lists of Personnel Numbers for Fast Entry of Master Data

You can use a selection report to generate a list of employees. This option is advantageous when the group of employees you seek belong to the same personnel subarea, employee group, or subgroup for example.

1. Start the transaction PA70 – Fast Entry and the Fast Entry screen appears.
2. Choose the Period and the Infotype.

3. b. In the Enter personnel numbers group, select Preselect using report.

   • You can enter the name of a specific report in the field provided. Choose Create.

   • This takes you to the Personnel Number Selection for Fast Entry screen. This screen enables you to enter selection parameters for a specific report, and other search criteria. Make the required entries and choose Execute (F8)

   • A list is displayed of all personnel numbers that meet your search criteria. Edit the list, if necessary by choosing Insert or Delete personnel number. Choose Create.

   a. The results are the personnel numbers that you selected with the report are displayed on the fast entry screen, which enables you to maintain them.

Note: You can assign selectable reports (F4 selection help) to each Fast Entry infotype in customizing. For example, report RPLFST00 is assigned to infotype 0015 Additional Payments.

Creating Master Data Records Using Fast Entry Defaults

When maintaining infotype records for multiple employees, you can use default values to create records for several employees simultaneously. In the figure shown, this is the optional 4. step. Defaults prevent you from repeatedly having to enter the same data. Instead, you enter the data only once. It then transfers automatically to the fast entry records of each employee. Default values can be changed if necessary.

To create master data infotype records for numerous employees simultaneously using fast entry default values, proceed as follows:

1. Start the transaction PA70 Fast Entry and the Fast Entry screen appears.
2. Choose Period and Infotype.
3. b. In the Enter personnel numbers group, select Preselect using report.
4. Choose Create with proposal.
   • You see a screen containing fields for the default values that are available for the selected infotype.
5. Enter the required default values.
6. Choose Next screen (F8).

3a. The system displays the fast entry screen for the selected infotype. Note that the system creates entries consisting of the default data entered in the prior step. Make any modifications necessary and save your entries.

Result: The infotype records are created for the employees that you specified.